OFFICE SECRETARY II
Recruitment #18-001328-0038
Department | MSDE - Division of Early Childhood Development |
---|---|
Date Opened | 12/13/2018 12:00:00 PM |
Filing Deadline | 12/27/2018 12:00:00 PM |
Salary | $28,702.00 - $44,812.00/year |
Employment Type |
Full-Time
|
HR Analyst | Marcia Cooper-Stokes |
Work Location |
Howard
|
Introduction
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
- Process child care applications to include CBC's and release utilizing CCAT's, CIS, and CHESSIE applications in order to maintain accurate caseload information by following office procedures.
- Process all incoming and outgoing mail, CJIS emails, and faxes in order to ensure timely transmittal of information by following the office standard procedures
- Makes/takes appropriate referrals and messages of incoming calls and walk-ins to facilitate prompt and professional communications by following office procedures and business protocol.
- Maintains and process closed files for retention and disposal in order to ensure ease of retrieval and accurate disposition of closed files by following OCC retention schedule and office procedures established by the Regional Manager.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
SELECTIVE QUALIFICATIONS
1 year experience with Microsoft Office Suite (Word, Excel, PowerPoint, Access) {if you are not using the substitution}
Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.
DESIRED OR PREFERRED QUALIFICATIONS
- Multi-line Phone Experience
- Record Keeping Experience
SPECIAL REQUIREMENTS
SELECTION PROCESS
EXAMINATION PROCESS
BENEFITS
FURTHER INSTRUCTIONS
Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:
Maryland State Department of Education
Office of Human Resources
C/o Marcia Cooper-Stokes
200 West Baltimore Street
Baltimore, Maryland 21201
If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Please DO NOT submit any unsolicited materials and/ or documents. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Office Secretary II (JobAps#: 18-001328-0038). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.
Appropriate accommodations for individuals with disabilities are available upon request.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
We thank our Veterans for their service to our country, and encourage them to apply.
Bilingual applicants are encouraged to apply.