OFFICE SECRETARY III

This recruitment is limited to current Maryland State Department of Education (MSDE)- Juvenile Services Education (JSE) employees only

10

9700 Old Harford Rd, Baltimore, MD 21234

To provide secretarial, clerical and record keeping services in an accurate and timely manner that ensures the smooth transition of detained youth within JSE schools as well as back into their community schools. The position also requires the timely request, attainment and organization of student records. 

This position may require assignment to another site, if needed, to provide systemic support.

• Creates and maintains student cumulative records;   
• Ensures the prompt request and receipt of all student records (in adherence to the JSE timeframe and   COMAR standards);   
• Facilitates the timely transfer of student records for all youth released from the JSE facility;  
• Accurately update student cumulative record files and/or on school database for monthly report;   
• Use PowerSchool to support data management.   
• Receive telephone calls and visitors, exercising good judgment, courtesy tact and discretion in handling information, answering routine inquiries, and conveying messages to staff when required;   
• Ensure prompt responsiveness when requests from schools are made for student records and/or information;   
• Prepare correspondence for the review and signature of the Principal/Teacher Supervisor;   
• Compose and type important correspondence when necessary.   
• Prepare and disseminate daily student information on location changes and status as well as schedules   
• Use Management Information Systems to process data as directed;   
• Use Microsoft Office Suite to create, maintain and track school information.
• Collect, examine, verify, and maintain statistical data used in reports

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

This recruitment is limited to current Maryland State Department of Education (MSDE)- Juvenile Services Education  (JSE) employees only

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

STATE OF MARYLAND BENEFITS

 

Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:

Maryland State Department of Education

Office of Human Resources

C/o Marcia Cooper-Stokes

200 West Baltimore Street

Baltimore, Maryland 21201

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Office Secretary III (JobAps#: 18-001362-0034). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.

Appropriate accommodations for individuals with disabilities are available upon request.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.