OFFICE SECRETARY III

The Department of Labor, Licensing and Regulation is accepting applications from qualified candidates for an Office Secretary III position within Correctional Education.  The resulting eligible list will be used to fill this position or function only.  Persons interested in future positions will need to reapply. This position is to support the Correctional Education program in a correctional institution

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Maryland Correctional Institution for Women (MCI-W)

7943 Brock Bridge Road 

Jessup, MD 20794

The position provides administrative secretarial support for the teachers and principals for the educational education program inside a correctional facility.

- Utilizes appropriate technology and software to ensure efficient office operations.

- Provide accurate and timely information in response to inquiries from headquarters, colleges, state agencies and other departments within the institution.

- Monitor work activity to ensure that the office runs efficiently and deadlines are met.

- Receives telephone calls and visitors and arranges for appointments and interviews

- Maintains important and confidential records, schedules, expense accounts and office supplies.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

- Preferred candidate must be willing to work in a Correctional Facility.

- Six months experience working with data bases.

- Six months experience preparing spreadsheets in Microsoft excel.

- Six months experience preparing word documents in Microsoft word

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment. All candidates are also subject to a background check and finger printing by DPSCS.

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment.  RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

 

Online application process is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person to:

DLLR Office of Human Resources 

Attn: 18-001362-0035 (Office Secretary III) Stephanie Dunphy

1100 N. Eutaw Street, Rm. 100

Baltimore, MD 21201

Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

If you have any questions or concerns regarding this recruitment, you may contact: Stephanie.dunphy1@maryland.gov 

The MD State Application Form can be found online.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.

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