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OFFICE SECRETARY III

ANIMAL HEALTH UNIT

Recruitment #18-001362-0038

GRADE

10

LOCATION OF POSITION

1840 Rosemont Avenue, Frederick, MD 21702

Main Purpose of Job

This position serves primarily to support the Agency mission to prevent and control infectious disease of livestock and poultry, and to assure consumer confidence by performing administrative, secretarial and clerical functions in the assigned regional laboratory of the Maryland Department of Agriculture. This position manages resources, operations, programs and represents the Agency.

POSITION DUTIES

Exercise leadership duties by leading and/or training Laboratory Scientists, veterinary students, interns or volunteers in various aspects of sample receipt and accessioning, including bio-security and safety, interacting with customers, packaging and shipping, data entry, purchasing, equipment maintenance including calibration, as conducted at the regional Laboratory.

Prepares purchase orders, acquires price quotations and additional information on goods or services to be procured, and maintains all purchasing records.

Receives all incoming orders, verifies items in packages against packing slip and against original purchase order, distributes supplies to appropriate lab sections, follows up on backordered or missing or incorrect items.

Determines billable items and proofreads the accounts receivable source documents, reporting and discrepancies.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Six months of experience working in a veterinary diagnostic laboratory or clinic.

One year of experience using Microsoft Office Suite, Word, Excel, Access or Outlook.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY preferred, however paper applications will be accepted from candidates who may not have internet access.  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)  

If you are submitting additional information, such as transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  Mailing Address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

For questions concerning this recruitment, please contact: Hazel Day at 410-841-5840 or hazel.day@maryland.gov

 TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.