OFFICE SECRETARY III
|Department||OPD District Operations|
|Date Opened||10/26/2018 11:59:00 PM|
|Filing Deadline||11/9/2018 11:59:00 PM|
|Salary||$14.61 to $ 15.67 per hour|
|HR Analyst||Janynee Covington|
The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants. The agency’s vision is Justice, Fairness and Dignity for all. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.
The Office of the Public Defender is seeking detailed oriented applicants with legal secretarial experience who are familiar with legal terminology and possess excellent organizational and writing skills, as well as, problem solving skills and significant customer service experience with the ability to work independently. We are looking for someone who knows how to create/format pleadings and discovery documents. The Office Secretary III will be responsible for providing administrative support to the attorney’s and Management in the Parental Defense Division and also assist with Client Qualification and File Preparation for the Hall of Records. The Contractual Office Secretary III vacancy is located at 300 N. Gay Street office, inside of the Juvenile Justice Center. Our clientele come with a plethora of issues stemming from normal to extreme mental health. The work environment changes on a daily basis and can be hostile at times.
LOCATION OF POSITION
Main Purpose of Job
Assist staff attorneys with typing of any and all legal correspondence (motions, subpoenas, pleading)
Request and Maintain Motions and Discovery
Ability to lift 20lbs or more
Schedules meetings and interviews as requested by attorneys and management
Type client correspondence
Conduct Research using Westlaw
Conduct client case interviews as well as witness interviews
Assist administrative staff and attorneys with special case research projects
Create/modify reports and documents as requested by staff attorneys or administrative staff
Makes photocopies, faxes documents and performs other clerical functions
Update Prolaw Database with client information
Assist with the preparation of client files/intake
Files papers and documents into appropriate client files
Helps maintain staff employee directory
Update Division Calendar
File client correspondence
Update and Maintain Panel Attorney Log
Maintain Office Equipment
Perform other duties as assigned
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task. Highly proficient in Microsoft Word, Excel and Outlook. Excellent oral and written communication skills.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a temporary/contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
Online Applications Preferred. Please fax all paper applications and questionnaires to (410) 333-8134.
Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
A paper copy of the MD State application form and questionnaire can be downloaded from the link below.
As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.