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OFFICE SECRETARY III

ANIMAL HEALTH UNIT

Recruitment #18-001362-0077

GRADE

10

LOCATION OF POSITION

27722 Nanticoke Road, Salisbury, Maryland 21801

Main Purpose of Job

This position assists the director of the Salisbury Laboratory in support of the agency mission to prevent and control infectious diseases of livestock and poultry. Serves as Office Manager and Laboratory Information Systems Manager while performing specialized secretarial and administrative support work for the Salisbury Animal Health Laboratory for diagnostic work; preparing reports, charts and specialized documents; maintain the laboratory information file and billing systems.

POSITION DUTIES

Routine document creation (memos, letters, etc.).

Proofreads outgoing correspondence for completeness and accuracy and makes corrections.

Serves as Laboratory building manager. Point of contact for maintenance staff:  places work orders for repairs and follow-up on outstanding work orders.

Develops and updates procedure manuals, such as Standard Operating Procedures (SOPs) for the office.

Prepares statistical tables, charts, specialized reports, organizational charts, and other documents as requested.

Manages and maintain Laboratory Information Management System (LIMS); maintains database files, and assists Lab staff with computer or database questions.

Receives and distribute all sample specimens submitted for diagnostics to relevant in-house laboratory section (Bacterial, Molecular, Serology, etc.) and/or refers samples/specimens to other labs.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

One year of experience working in an accredited animal health diagnostic laboratory or similar environment.

One year of experience using Microsoft Office Suite, Microsoft Word, Excel, Access or Outlook.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY preferred, however paper applications will be accepted from candidates who may not have internet access.  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)  

If you are submitting additional information, such as transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  Mailing Address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

For questions concerning this recruitment, please contact: Hazel Day at 410-841-5840 or hazel.day@maryland.gov

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.