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OFFICE SECRETARY III

Recruitment #18-001362-0083

GRADE

10

LOCATION OF POSITION

301 W. Preston Street

Baltimore. MD 21201

Main Purpose of Job

Provide Administrative support to the Chief of the Longer Term Supports and Services Division and staff in the Division. Periodic support of senior staff in the department may be required.

Supports and assists with the logistical and materials planning and implementation of meetings, conferences, conference calls, and training sessions that involve from 10 to 150 people.

The position will be responsible for the requisition of materials per State small procurement and purchasing rules; Will liaise with the Fiscal Division, Division staff, and vendors to process necessary paperwork. Support major Department of Aging projects; support operations and conduct tasks related to the input and maintenance of information in the MAP website resource directory; use spreadsheets, and other software systems to enter and/or update data.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following:  Include clear and specific information on your application regarding the qualification(s)

Experience supporting multiple officials, administrators, or an Executive office with the coordination of work efforts such as special projects, webinars, teleconferences, and committee meetings.

Experience preparing and maintaining statistical reports using Microsoft Excel and/or Access; or similar software.

Experience proof reading and drafting correspondence for accuracy and grammar.

Two years of experience working with procurement, purchasing, expense reports or tracking invoices.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:  

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston Street  

Room 608  

Baltimore, Maryland  21201

For inquiries regarding this recruitment, please call 410-767-4850.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.




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