ADMINISTRATIVE SPECIALIST II

Administrative support will include maintaining frequent contact with executives and professional staff in both public and private sector, as well as with the Maryland arts community. The incumbent will review and answer correspondence, track the handling of priority issues; prepare documents in final form following guidelines provided by the Office of the Secretary or Deputy Secretary and Governor's office; coordinate travel and prepare expense reports; calendar management, arranging and maintaining schedule of appointments; and may conducts research.  This position also has programmatic responsibilities for MSAC’s CAD and A&E programs. This position will coordinates communication between Arts and Entertainment leadership and MSAC leadership and CAD grantees and MSAC leadership; research, identify, maintain, and disseminate a listing of current resources applicable to the work of CAD grantees and A&E Districts; manage both the A&E program and the CAD grant program application process, preparing materials for management and panel review; review program reporting and prepare for management review; work with management to create workshops for CAD grantees and A & E leadership; and collect and compile CAD grantee events information and A&E events information for Council and staff.  

The selected employee will possess excellent interpersonal skills to work with high level public and private sector officials and maintain effective working relationships; an aptitude for detailed work; excellent written and oral communication skills; have the ability to work independently; handle multiple, concurrent, and high priority projects; compose routine and complex business correspondence; maintain confidentiality of records, prepare reports, and other materials and possess proficiency with the Microsoft Office Suite for Windows including Word, Excel, Access, and PowerPoint, Google Mail and/or other relevant software.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  

This recruitment includes a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process.  It is important to complete the Supplemental Questionnaire as part of the application process.  It is imperative that you provide complete and accurate information on your application. 

It is highly preferred that you apply online.  If you are unable to apply online, please submit your resume and supplemental questionnaire to: 

Maryland Department of Commerce

ATTN: MSAC - Admin Spec II

World Trade Center, 401 E. Pratt Street, 10th Floor

Baltimore, MD 21202

If you have any questions about this recruitment, please contact the Department of Commerce at 410.767.6300.  You may also visit our website at: http://commerce.maryland.gov/commerce  

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

As an E-verify and equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

TTY users: Call via MD Relay - 1-800-925-4434

We thank our Veterans for their service to our Country and encourage them to apply.