ADMINISTRATIVE SPECIALIST III

The Department of Labor, Licensing and Regulation, Office of General Services is accepting applications from qualified candidates for the Administrative Specialist III position. This position is to assist in the monitoring of DLLR's capital fixed assets which total $20 million.

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1100 North Eutaw Street, Baltimore, Maryland 21201

The main purpose of this position is to assist in the monitoring of DLLR's capital fixed assets which total $20 million. The monitoring includes tracking additions, dispositions, and transfers of fixed assets for a cabinet level State agency. The position is also responsible for reconciliations of fixed assets for all organizational divisions within the Department, as well as conducting yearly physical inventories. The effective management of fixed assets allows other DLLR employees to provide 'high quality, customer-focused' services to Maryland citizens.

Duties of this position include, but are not limited to:

Maintain Inventory records for fixed assets. This duty is performed through the use of he software program MITS. MITS is a custom-designed tracking system based on electronic barcode technology and Microsoft's Access. Duties require knowledge of adding records, marking records for disposal, and adjusting records with all appropriate data such as cost, location, serial #, make/mode of equipment, vendor, inventory dates, etc.

Schedule physical inventories of all DLLR locations. This is a yearly requirement and is facilitated through the use of PTC710 hand held scanner. After items have been scanned, knowledge on how to upload data into the MITS system is required.

Organize the disposal of property through the GovDeals process including posting, monitoring, capturing images, delivery to vendor, and filing the appropriate paperwork with MDGS. Assist in facilitating the disposal of excess Property with DLLR Accountable Officers in generating and verifying data on Excess Property Declaration forms to be submitted to DGS.

Create Standard and ah hoc reports from MITS. Standard reports include all items found and not found after a physical inventory. Items in on location, items created and disposed of in a time period. Ad hoc reporting requires he transfer of data out of MITS into other computer applications, such as Microsoft's Excel.

Assist in the monthly reconciliation of detailed fixed asses records with DLLR's Budget Division control account. Each month, a report of fixed asset adds, disposals, and adjustments are submitted to Budget in addition a balance sheet showing the previous month's value, along with the current month's activity is generated.

Assist in the reporting of missing or stolen property by submitting the appropriate forms to DGS and following up on updating record in the ITS system after authorization has been received from DGS.

Provides written inventory procedures for DLLR Accountable Officers upon request.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

Experience tracking and disposing of fixed assets.

Experience using GovDeals.com website to dispose of property

Experience coordinating annual physical inventories of fixed assets

This position is limited to current merit and contractual Department of Labor, Licensing and Regulation employees only.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position. Successful candidates will be placed on the certified list categorized as Best Qualified, Better Qualified, or Qualified. The certified list will be used by DLLR for a period of one year.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Administration

Attn: Ernestine Hyman    18-002043-0009

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201

For additional information, please contact Ernestine Hyman at 410-230-6298 or via email Ernestine.hyman1@maryland.gov.

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.