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ADMINISTRATIVE SPECIALIST III

Recruitment #18-002043-0025

Introduction

This is a position specific recruitment to fill an Administrative Specialist III vacancy at DLLR Headquarter with the Department of Labor, Licensing, and Regulation. 

GRADE

12

 

LOCATION OF POSITION

Department of Labor, Licensing and Regulation - Headquarters

1100 North Eutaw Street

Baltimore, MD 21201

Main Purpose of Job

Administrative Specialist III is the advanced level of administrative work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies. Employees are assigned administrative responsibilities involving the development of solutions and alternatives to administrative problems and the resolution of administrative issues. Employees in this class may supervise assigned technical and clerical personnel to include lower-level Administrative Specialists.

Employees in this classification receive general supervision from a higher-level administrator. Administrative Specialist III is differentiated from the lower levels in the Administrative Specialist series in terms of the amount of responsibility given to workers, the technical complexity of the work, and the degree of independence allowed by the supervisor. Position allocation in the Administrative Specialist III classification is determined on the basis of relative job evaluations among similarly functioning positions. The job evaluation factors include: qualifications; nature and purpose of personal contacts; nature of recommendations, commitments, decisions, and conclusions; creative thought; responsibility for planning; responsibility for administration; and nature of supervision received.

POSITION DUTIES

Analyzes and interprets data, information and situations, and makes recommendations when data does not conform to established standards, policies or laws; Assists in the administration of an assigned program, the supervision of an operational unit within an agency and in the preparation of final reports and suggested recommendations for the improvement of the agency or its programs; Consults with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs; Researches and compiles data, as directed; Prepares statistical tables, charts and reports, work-flow charts, staffing patterns, and organizational charts; Assists in the planning and implementation of new or revised programs, procedures, practices, and organizations; May provide assistance to a higher-level administrator in the formulation and preparation of an agency’s budget, or portions of the budget; May be responsible for a program; May supervise assigned technical and clerical personnel to include lower-level Administrative Specialists; Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The successful candidate should have experience with grant budgets, fiscal monitoring of grants to ensure compliance of the grant and complete expenditure of funds.  In addition to experience with Financial Management Information System (FMIS) and Literacy, Adult & community education system (LACIS) experience. 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered unemployment.

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOTACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

BARGAINING UNIT STATUS

This position is in a covered bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources 

Attn: Brittany Small (18-002043-0025)

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201

email address: Brittany.small@maryland.gov

The MD State Application Form can be found online. Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.

TY  Users: call via Maryland Relay