ADMINISTRATIVE OFFICER III

This is a position specific recruitment for the Department of Natural Resources, Chesapeake and Coastal Service. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.

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Annapolis, Maryland (Anne Arundel County)

The Department of Natural Resources, Chesapeake and Coastal Service (CCS) is currently accepting applications for an Administrative Officer III.

This position serves as a CCS Fiscal Officer and will join an enthusiastic administrative team of nine who administer CCS funds. This position is responsible for fiscal tracking of funding agreements with entities such as federal and state agencies, local governments and non-profit organizations. This position reviews and approves invoices and expenditures to properly disperse funds; develops, maintains and updates fiscal tracking spreadsheets; assists with procurement actions; and reconciles expenditures and encumbrances monthly. Federal regulations and State procurement law and regulations must be followed in performing these duties by interpreting and applying rules, regulations, processes and procedures.

For education obtained outside of the United States (U.S.), you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the U.S., please submit a detailed, course-by-course evaluation report from one of the U.S. equivalency evaluating members identified at http://www.naces.org/members.html prior to hire.

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.  

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

Applicants must meet the minimum and selective qualifications to be considered. Include clear and specific information on your application regarding your qualifications.

If not using substitution number 2 or 3 noted above, then one year of the above experience must have involved the review and approval of invoices.

Experience using the State’s Financial Management Information System (FMIS)/ Advanced Purchasing Inventory Control System (ADPICS.)  

Experience using Microsoft Excel to create spreadsheets and perform reconciliation activities.  

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date with the exception of a foreign degree evaluation (if applicable). Your application may be approved pending receipt of the evaluation.

Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education that is related to this position completely and accurately. Verifiable volunteer experience will be considered; please include it on your application, if applicable.

This recruitment does not require any additional materials to be uploaded with the exception of a foreign degree evaluation (if applicable). Resumes will not be accepted in lieu of completing the application. Please do not submit unsolicited documentation (resumes, cover letters, etc.). 

You will be required to complete a supplemental questionnaire.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

The online application is STRONGLY preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to:

Department of Natural Resources
Human Resources
580 Taylor Avenue, C-3
Annapolis, MD 21401

The Human Resource Department is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted.

Specific inquiries regarding this recruitment can be directed to Crystal Wilson at crystal.wilson1@maryland.gov

TTY Users: call via Maryland Relay.  

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.