ADMINISTRATIVE OFFICER III

The Maryland Historical Trust (MHT), an agency of the Maryland Department of Planning (MDP), is seeking an Inventory Registrar for its archives and library, the state’s principal repository for information about Maryland’s architectural, archeological, and cultural resources.

Included in the archives is the survey documentation for historic properties and archeological sites listed in the Maryland Inventory of Historic Properties (MIHP) which is a broad-based catalog of information on districts, sites, buildings, structures, and objects of known or potential value to the prehistory, history, upland and underwater archeology, architecture, engineering, and culture of the State of Maryland.   

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Maryland Historical Trust

100 Community Place

Crownsville, MD  21401

The Inventory Registrar will have oversight of new research and field data in hard copy and electronic format, as well as existing files for some 45,000 historic buildings, will work with Medusa, Maryland’s online cultural resource information system as well as other electronic reporting systems and databases related to the MIHP.

This job requires extreme attention to detail, excellent organizational, communication and interpersonal skills and a strong interest in working collaboratively.  Computer proficiency and demonstrated interpretive skills are essential.

Responsibilities will include:

Assigning an identifying number for each site and accepting inventory records for accessioning, cataloging and storage into the library.

Having daily contact with all MHT staff as well as external architectural surveyors, archeologists, preservation planners and local governments.

Provide reference service to staff, and assisting the Administrator of Library Services with patron services, especially help with the use of Medusa and access to paper inventory records.    

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

For those not using the experience substitution to meet the minimum qualifications:

Bachelor’s degree from an accredited college or university in Historic Preservation, Architectural History, Art History, History, Historic Architecture, Folklore, American Studies, Anthropology, or other closely related field.  

Our Preferred Candidate Will Have the Following:   

Two years experience or internship in one of the following areas: Historic Preservation, Architectural History, Art History, History, Historic Architecture, Folklore, American Studies, Anthropology, or other closely related field.

Experience using current database management and electronic reporting systems, computerized file management, and digitization (scanning).

Experiential understanding or familiarity of the cultural areas and resources of the Middle Atlantic region.  

****INTERNAL RECRUITMENT FOR MARYLAND HISTORICAL TRUST EMPLOYEES ONLY****

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. 

All information concerning your qualifications must be submitted by the closing date. 

We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible list for at least one year).

The assessment may consist of a rating of your education, training and experience related to the requirements of the position. 

It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service may be required prior to hire. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

The on-line application process is STRONGLY preferred.  If on-line application process is not available, you may submit a paper application, supplemental questionnaire (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston St., Suite 608

Baltimore, MD  21201

Attn: B. Middleton

For inquiries regarding this recruitment, please call 410-767-4850.

Resumes will NOT be accepted in lieu of completing the on-line or paper application. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are also encouraged to apply.

TTY  Users: call via Maryland Relay