ADMINISTRATIVE OFFICER III

This is a position specific recruitment for the Maryland Department of Natural Resources, Fishing and Boating Services Unit. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.

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Annapolis, Maryland (Anne Arundel County)

The Maryland Department of Natural Resources, Fishing and Boating Services Unit is currently accepting applications for an Administrative Officer III. This position is to plan, organize, implement and direct the administrative, fiscal and procurement functions of the Fishing and Boating Services Unit. The incumbent will assist with the preparation for the operating and capital budget, assist in preparing budget amendments, process invoices and vouchers for payments, and coordinate all procurement activities for the Unit including but not limited to preparing "Request for Proposals", "Invitation for Bids", preparing the service and/or maintenance contracts, Memorandum of Understanding (MOU), creating requisition and purchase orders using the State of Maryland Financial Management Information System (FMIS). This position will also keep track of contracts/MOUs, review encumbrance reports and reconcile monthly to ensure spending within the budget, and manage the Corporate Purchasing Cards (CPC) for the Unit by maintaining an accurate list of all active CPC holders and completing monthly CPC logs accurately and timely.

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.  

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

Applicants must meet the minimum and selective qualifications to be considered; please include clear and specific information on your application regarding your qualifications.

If not using substitution 2 or 3 noted above, then one year of experience must have involved the procurement of commodities and/or services.

1. Experience working with FMIS/ADPICS.

2. Experience working with the State of Maryland budgeting process.

3. Experience and proficiency using Microsoft Excel.

4. One or more years of experience in preparing and tracking an operating budget.

5. Proficiency using spreadsheets for tracking contracts and expenditures.

This recruitment is limited to current Maryland State employees.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately. Verifiable volunteer experience will be considered; please include it on your application, if applicable.

Resumes will not be accepted. Please do not submit unsolicited documentation (cover letters, resumes, etc.).

You will be required to complete a supplemental questionnaire.

STATE OF MARYLAND BENEFITS

The online application is STRONGLY preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to:

Department of Natural Resources
Human Resources
580 Taylor Avenue, C-3
Annapolis, MD 21401

Specific inquiries regarding this recruitment can be directed to: Khia Poteat, e-mail: khia.poteat@maryland.gov

Faxed or e-mailed applications will not be accepted.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are encouraged to apply.

TTY Users: call via Maryland Relay.