ADMINISTRATIVE OFFICER III

Our mission is to ensure that Maryland families, communities, and key stakeholders are provided the tools they need to prepare for, mitigate against, respond to, and recover from the consequences of emergency and disaster events.

NOTE: While the position is full-time day-shift under day-to-day conditions, it is subject to an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) in accordance with the Consequence Management Operations Plan (CMOP) to attend to all emergencies on a statewide 24/7 basis.

MEMA is the agency of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery, helping to ensure that all Marylanders are prepared, making Maryland more resilient.

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5401 Rue St Lo Drive  
Reisterstown, MD 21136

The Maryland Emergency Management Agency (MEMA) is the agency of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery.  MEMA works to ensure that all Marylanders are prepared, and to make Maryland more resilient. Emergency management project leads support MEMA’s mission by supporting projects and programs which ultimately enhance preparedness for all Marylanders.     

This position primarily reports to the MEMA School Emergency Management Project Manager and is responsible for supporting a variety of emergency management projects across a spectrum of subject areas. As a junior emergency management specialist, the individual completes specific components of an overall project and completes tasks assigned by an emergency management project manager and emergency management project lead. This position serves in a support capacity in emergency management programs and primarily conducts a variety of administrative tasks in support of overall objectives and desired project outcomes.  

This position works closely with emergency management project managers, project leads, project staff, and agency stakeholders, and others at the direction of project managers in pursuit of a desired outcome.  Junior emergency management specialist must be well versed in the administrative procedures and have a baseline understanding of emergency management concepts to complete tasks established by project managers. Junior emergency management specialists produce written work, conduct administrative tasks such as documenting meetings, findings, etc., and support other key aspects of project tasks. The junior emergency management specialist is considered an entry-level staff member charged with providing broad support, much of which is administrative in nature, across a wide spectrum of projects.  

Examples of projects this position will support include contingency planning, training development/execution, exercise development/execution, strategic planning, policy development, implementation of technology solutions, community-outreach projects, and facility-specific projects.  

In order to fulfill these responsibilities, this position requires strong communication, presentation, organizational, and writing skills. 

Duties of this position include, but are not limited to:

• Serve as a member of project teams to include developing materials, conducting analysis, writing, reviewing, and finalizing project deliverables.
• This position also performs a variety of administrative support tasks included but not limited to producing meeting notes, compiling feedback from stakeholders, scheduling meetings, developing presentations, and conducting other tasks as assigned.
• Support Maryland’s strategic goals and objectives for homeland security as outlined by the Governor’s Office of Homeland Security and as defined within the MEMS Strategic Plan and MEMA Strategic Plan.  
• Emergency and Disaster response and recovery operations as needed and/or assigned by agency Executive Director, Deputy Executive Director, Directors, or Operations Personnel. 

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, etc.), Adobe Pro, and Google G Suite
• Experience with management tools/software

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETING THE EMPLOYMENT APPLICATION.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application.  We will not consider information submitted after the closing date of this announcement.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Please do not attach resumes.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

MEMA - HR

ATTN: Kristi Metzger

5401 Rue Saint Lo Drive

Reisterstown, MD 21136

For more information, please call 410-517-3615.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country

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