ADMINISTRATIVE AIDE

This is a full time vacancy with the Maryland Lottery and Gaming Agency.

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This position is located at 1800 Washington Blvd., Suite 330, Baltimore, MD 21230.

Provide support for members of Creative Services department in the development and execution of Lottery advertising programs. Participates and provides insight in planning, implementing and evaluating traditional and digital advertising campaigns, including television, radio, social media and digital advertising.

Coordinates work flow with other Lottery agency departments and outside Lottery partners.

Uses word processing, data base, spreadsheet or desktop publishing computer software applications to prepare reports, charts, graphs or other documents. 

Enters, updates, verifies and retrieves data using computer data base or spreadsheet software applications. Also assists with updates across Lottery websites.

Develops understanding of Lottery’s advertising/media billing policies and practices. Provides assistance to senior department members in the review and processing of advertising invoices and preparation of accurate budget reports.

Schedules meetings, prepares agendas, records minutes and summarizes in conference-type reports.

Reviews and proofreads various advertising layouts and retailer materials to ensure accuracy and consistency with predetermined strategy.   Provides feedback to senior department members.

Maintains important and confidential records, schedules, flow charts expense accounts and office supplies.

Collects information and prepares Powerpoint or comparable presentations, reports or articles for senior department members for use in meetings or planning discussions. Helps develop content and obtains materials for a variety of internal and external sources. 

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Preferred Qualifications:

Experience in advertising, media or digital / social communications

Experience using Microsoft Office Suite

Experience using Photoshop, Adobe and Illustrator

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. 

The examination for this position will consist of a rating of your training and experience as found on your application.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit. 

Resumes will NOT be accepted in lieu of completing the online or paper applications.

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:    

Maryland Lottery and Gaming Control Agency

ATTN: Human Resources Department 1800 Washington Blvd., Suite 330, Baltimore, MD 21230

If you have any questions about this recruitment, you can email directly to: aimee.ringgold1@mayland.gov

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

APPLICATIONS MUST BE RECEIVED NO LATER THAN THE CLOSE OF BUSINESS ON THE DATE LISTED ON THE ANNOUNCEMENT TO BE CONSIDERED.

TTY Users: call via Maryland Relay