ADMINISTRATIVE AIDE

This is a Position-Specific Recruitment for the Department of Human Services (DHS) Wicomico County Department of Social Services.  

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Department of Human Services (DHS)

Wicomico County Department of Social Services

Local General Administration

201 Baptist Street

Salisbury, MD 21801

This position serves as an Administrative Assistant to the Assistant Director for Local General Administration (LGA), with primary responsibility for preparing correspondence, reports, memoranda, and assisting the Procurement, Finance, and at times, Human Resource units with  administrative duties. This position also serves as the training coordinator and fingerprint coordinator for the entire DSS; as a back-up for the mail room and front desk duties; and as an important piece of the separation of duties continuum for LGA operations.

1. Provides clerical support for the LGA Assistant Director by preparing all correspondence, assisting in the creation of reports (or being solely responsible for the creation of reports), filing reports timely with various entities, and serving as a point of contact for LGA. Maintains all files for the LGA AD. Serves as the training coordinator for the LDSS. Takes minutes for LGA meetings, and occasionally, for other units.

2. Creates, tracks, and files all Minority Business Enterprise (MBE) reporting for procurement (Procurement), and responsible for maintaining vehicle reservations for agency fleet (Fleet Management). Manages the LGA credit card, to including tracking, signing out to workers, and reconciliation of statements; assists Fiscal with detail entry (Procurement and Finance).

3. Responsible for all MVA tracking and logging of employee driving record information (Fleet Management and HR). Initiates and maintains all fingerprinting for agency employees and Project Home foster parents (HR and Child Welfare).

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. 

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

The ideal candidate will possess the following:

1.  One year of experience working in Maryland State Government, in any of the following areas: Human Resources, Procurement, Finance, or Fleet Management.

2.  One year of experience working in Microsoft Excel, specifically relating to creating formulas, reconciling financial data, and/or utilizing Excel for data reporting functions.

3.  One year of experience working in FMIS, ADPICS, or AFS.

Limited to candidates willing to accept employment in Salisbury, MD.  Salisbury is located on the Eastern Shore of Maryland, approximately 2.5 hours east of Washington, DC; 2.5 hours southeast of Baltimore, MD; and 3 hours south of Philadelphia, PA.

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.   

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.  

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

It is imperative to list all computer and software experience on your application pertaining to your job duties.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

 

Online applications are STRONGLY preferred. 

If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services

Examination Services Unit

Attention:  Moses Devaprakasam

311 W. Saratoga Street

First Floor Baltimore,

Maryland 21201

Or, fax requested information to: 410-333-0882; Email moses.devaprakasam@maryland.gov ; Voice 410-767-7416, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment.  TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.