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ADMINISTRATOR III

Procurement Administrator

Recruitment #18-002588-0021

Introduction

This position oversees the procurement of all necessary services, supplies, maintenance, and equipment being procured under the Competitive Sealed Proposals, or Request for Proposals procurement method for the Department of Public Safety and Correctional Services.

GRADE

18

LOCATION OF POSITION

Department of Public Safety and Correctional Services

Office of the Secretary - Division of Procurement

300 E. Joppa Road, Towson, MD 21286

Main Purpose of Job

To procure all equipment, commodities, and services, utilizing various procurement methods, under the Depasrtment's delegated authority. Procurements are conducted and performed in accordance with the State Finance and Procurement Articiles, and the Code of Maryland Regulations - Title 21.

POSITION DUTIES

Solicit, evaluate, negotiate and award contract (services and commodities) according to the State Procurement Laws, procedures, and regulations, to include:

  • Writing solicitations and contracts, bidding solicitations, evaluating proposals, and negotiating and awarding contracts whenever the solicitation and contracts are complex, and require above-average knowledge of specification writing.
  • Review and analyze purchase requisitions, and determine the most appropriate procurement method.
  • Develop specifications and solicitations to include: small procurements, Request for Proposals (RFP), and Invitation for Bid (IFB) for contracts.
  • Determine the basis for awards, and evaluation criteria.
  • Conduct pre-bid/pre-proposal conferences, site inspections, and participates in and/or conducts offerors' discussions and contract negotiations.
  • Conducting oral presentations for contracts.
  • Conduct contractor debriefings
  • Conduct bid opening(s) for competitive procurements to determine whether bidders are reasonably qualified to be selected for award.
  • Processing and verifying Minority Business Enterprise (MBE) participation.
  • Confer with the Assistant Attorney General's office regarding bid irregularities, contract disputes, protests, or appeals, and Public Information Act requests.
  • Research materials, and provide testimony for the Department regarding BPW items, and represents the Department at Maryland State Contract Board of Appeals.

Training and Policy Development:

  • Assists in the development of procurement, and office procedures that enable the Division to effectively and efficiently implement COMAR Title 21.
  • Assists in the development and training of lower-level procurement staff. 

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

  • State of Maryland procurement experience
  • Experience supervising and/or training procurement staff
  • Experience conducting pre-bid/pre-proposal conferences
  • Experience conducting offeror debriefings
  • Procurement certification as a Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB)

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Candidates must submit to a background investigation.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

 

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

HRSD-Recruitment & Examination

ATTN: Cynthia Wingate

6776 Reisterstown Road, Suite 309

Baltimore, MD 21215

For more information, please email cynthia.wingate@maryland.gov.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.