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ADMINISTRATOR IV

Management Services Supervisor

Recruitment #18-002589-0016

GRADE

19

LOCATION OF POSITION

Department of Public Safety Correctional Services

Office of the Inspector General

6776 Reisterstown Road

Baltimore, Maryland 21215

Main Purpose of Job

Oversees, facilitates, and provides direction, leadership and technical assistance to Departmental executive level staff to explain and ensure strict adherence to, and the proper implementation of the Department's Legislative Audit Response Preparation process for all types of audit reports that are issued by the Office of Legislative Affairs. This position represents the Office of the Secretary by serving as the Department's Legislative Audit liaison and main point of contact with the Legislative Auditors, their managers, and Departmental executive level staff during the audit process. In addition, oversees and facilitates the Department's administrative response to the requirements of State Government Article §2-1224(g).

POSITION DUTIES

Some of the duties for this position include, but are not limited to:

·         Directs the quality assurance program and lead editing for draft audit work products and other deliverables to ensure report format is consistent, grammar usage is correct, and information is organized in a cohesive manner that promotes ease of reading comprehension.  This function also includes contributing to the development and articulation of findings and recommendations, and the proper maintenance of audit working papers.

·         Directs the OIG’s Internal Quality Assurance Review, which provides reasonable assurance that the office is adhering to its adopted auditing standards, has established and is complying with adequate audit policy and procedures, and is adhering to established administrative procedures as mandated by the OIG's SOP manual. This review results in an audit report which is submitted to the Inspector General.  Develops the OIG’s Corrective Action Implementation Plan to ensure that the report findings are properly resolved in a timely manner.  This job duty also includes participation in the execution of the External Peer Review that is performed once every 3 years by an outside vendor to determine whether established policies and procedures and applicable generally accepted government auditing standards are being followed.

·         Supervises, assigns, reviews and approves other work products of Management Services staff.  These projects include, but are not limited to:

A.                 Monitoring the submission of Departmental internal quarterly Legislative Audit Corrective Action Status Reports and the reported progress of the implementation and/or completion of the corrective actions.

B.                 Overseeing the compilation and analysis of qualitative and quantitative data used for identifying trends in OLA repeat audit findings.  This includes summarizing the data in a variety of formats including narratives, charts and graphs.

C.                 Monitoring the OIG's training/staff development program to ensure compliance with GAGAS standards.  This includes reviewing and evaluating training programs available from other government agencies and private vendors to determine the effectiveness of the training in meeting the needs of the auditors and the Department.

D.                 Developing appropriate OIG standard operating procedures (SOP).  Evaluating and revising the existing SOP manual and drafting new OIG policies and procedures for the office to ensure adherence with applicable State and/or GAGAS standards.

E.                  Reviewing and/or researching proposed new or revised Secretary’s Directives for accuracy and clarity, making recommendations to the author for revisions as deemed necessary.

F.                  Securing products and services through the State procurement process to meet project requirements. This includes soliciting and procuring an appropriate vendor from an outside source to conduct the OIG’s external quality assurance review, following applicable rules and regulations in compliance with State procurement regulations.

G.                 Performance of the office’s annual inventory.

H.                 Project tracking.

I.                   Manpower utilization.

J.                   Record Retention

·          As well as performing other duties as necessary.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

At least six months of experience participating in one or more of the following types of audits: finance and compliance, economy and efficiency or program results.

 

DESIRED OR PREFERRED QUALIFICATIONS

The following qualification is preferred, not required:

1) At least 2 years of experience drafting responses to audits, and helping to develop corrective action plans to address audit findings.

2) At least 2 years of experience coordinating the preparation and submission of quarterly status reports corresponding to audit reports.

 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

Department of Budget & Management
Recruitment & Examination Division
301 W. Preston St, Suite 608
Baltimore, MD 21201

For more information, please call 410-767-4854.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.