MANAGEMENT ASSOCIATE

The Maryland Department of Commerce is seeking qualified applicants for the position of Management Associate to function as the lead administrative support for the Assistant Director for Tourism Development within its Division of Tourism, Film, and the Arts (DTFA).

THIS RECRUITMENT IS LIMITED TO CURRENT DEPARTMENT OF COMMERCE EMPLOYEES ONLY

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The World Trade Center - 401 East Pratt Street, Baltimore, Maryland 21202

This position is the lead administrative support for the Assistant Director for Tourism Development and the Unit. This position directly supports the daily operations of the Office of Tourism Development by providing administrative/secretarial assistance to include technical, fiscal, personnel, and operational administrative support. Such support is provided to the Division of Tourism, Film, and the Arts as needed. Incumbent will exercise independent judgment on routine matters serve as an intermediary for the supervisor maintaining frequent contacts with the public, officials, executives and staff.

Duties include responding to inquiries, in-person, email and phone; receiving and directing visitors;  preparing information packets, composing documentation to accompany contracts; preparing monthly reports for fiscal officer; assisting with reconciliation of database information to state’s accounting system; assembly and distribution of materials to panel members; and provide support to fiscal and program staff. The selected candidate must possess knowledge of the principles and practices of office management, procedures and equipment; well organized and able to work independently.  Applicants must possess excellent interpersonal, written, and oral communication skills; excellent secretarial skills; a good work and attendance record; and an aptitude for detailed work. An excellent telephone manner is a must. The ability to handle multiple concurrent and high priority tasks; compose routine and complex business correspondence; maintain confidentiality of records, prepare reports, and other materials, and the ability to work with officials, the public and co-workers in a courteous and tactful manner is a must.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

Proficiency in the use of Google Mail and Microsoft Office Suite or other relevant software.

THIS RECRUITMENT IS LIMITED TO CURRENT DEPARTMENT OF COMMERCE EMPLOYEES ONLY.

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

If you have any questions about this recruitment, please contact the Department of Commerce at 410-767-6300.

It is highly preferred that you apply online at http://commerce.maryland.gov/commerce  Click on Work at Commerce from the left side menu.  If you are unable to apply online, please submit a resume to:         

MARYLAND DEPARTMENT OF COMMERCE – OFFICE OF HUMAN RESOURCES

ATTN:  MANAGEMENT ASSOCIATE                                                

World Trade Center – 401 East Pratt Street – 10th Floor  

Baltimore, Maryland  21202

 

As an E-Verify and equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.  

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