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MANAGEMENT ASSOCIATE

Recruitment #18-002650-0023

Introduction

The Maryland Department of Commerce is seeking qualified applicants for the position of Management Associate within the Office of Policy, Research & Government Affairs (OPRGA). 

GRADE

13

LOCATION OF POSITION

The World Trade Center - 401 East Pratt Street, Baltimore, Maryland  21202

Main Purpose of Job

The main purpose of this position is to provide secretarial administrative support to the Managing Director for the Office of Policy, Research and Government Affairs (OPRGA) and additional staff including managers and professional staff.

POSITION DUTIES

Will provide technical, fiscal, personnel, operational, and administrative support that allows the Director, Assistant Director and other professional staff to be timely and thorough in their responses to business constituents, legislators and other state agency personnel.  Incumbent will be responsible for the following: scheduling; correspondence preparation and review; coordinating meetings; managing, implementing and expediting administrative projects; database management; legislative tracking; and mandated reports submissions to the Maryland General Assembly (MGA) and the Governor’s Office. Individual will communicate with a number of external stakeholders and customers (MGA staff, DLS staff and business constituents) responding to inquiries about the Department’s programs and initiatives; serve as an intermediary for the supervisor maintaining frequent contacts with the public, officials, executives and staff; and support outreach events by providing logistical and administrative assistance. 

This position works out of the Department’s Annapolis Office during the 90 day legislative session providing administrative support for OPRGA and Commerce staff during the session.

Ideal candidate must possess knowledge of the principles and practices of office management, procedures and equipment; be well organized and able to work independently. Candidate must possess excellent interpersonal, written, and oral communication skills; excellent secretarial skills; a good work and attendance record; and an aptitude for detailed work. An excellent telephone manner is a must. The ability to handle multiple concurrent and high priority tasks; compose routine and complex business correspondence; maintain confidentiality of records, prepare reports, and other materials.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience with the Maryland’s legislative process is highly desired

Ability to work with officials, the public and co-workers in a courteous and tactful manner

Proficiency in the use of Google Mail and Microsoft Office Suite including Word, Access, Excel, PowerPoint or other relevant software .

LIMITATIONS ON SELECTION

Must be willing and able to work in the Annapolis office during the 90 Day Legislative Session starting January through April.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

BENEFITS

FURTHER INSTRUCTIONS

It is highly preferred that you apply online at http://commerce.maryland.gov/commerce  Click on Work at Commerce from the left side menu. 

If you are unable to apply online, please submit a resume to:                                  

 MARYLAND DEPARTMENT OF COMMERCE – OFFICE OF HUMAN RESOURCES                                    

ATTN:  MANAGEMENT ASSOCIATE                                    

World Trade Center – 401 East Pratt Street – 10th Floor Baltimore, Maryland  21202

If you have questions about this recruitment, please contact the Department of Commerce at (410) 767-6300.  You may also visit our website at: http://commerce.maryland.gov/commerce.

As an E-Verify and equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

TTY  Users: call via Maryland Relay