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ADMINISTRATIVE OFFICER I (REPOST)

Recruitment #18-002711-0010

Introduction

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GRADE

13

LOCATION OF POSITION

MDH, Board of Physicians, Baltimore, MD

Main Purpose of Job

The mission of the Board of Physicians is to assure quality health care in Maryland through efficient licensure and effective discipline of health providers under its jurisdiction, by protecting and educating clients/customers and stakeholders, as well as enforcing the Maryland Medical Practice Act. 

This position supports the Board's mission by providing administrative support to the Director, Communications Education and Policy (CEP) Unit, CEP staff and the Board. The main purpose of this position is to provide administrative support by maintaining unit files, calendars, creating and maintaining logs and tracking systems to track unit responsibilities, typing correspondence, reports and other material; reviewing and distributing the Board's general e-mail and the unit's incoming mail; drafting routine and complex correspondence; assembling, compiling and summarizing data into a concise form and preparing statements, tables and forms from corrected copy, rough draft or oral instructions; preparing minutes and reports; providing information to callers regarding laws, rules, regulations, operations and procedures governing the agency's operations; maintaining important and confidential records, schedules, expense accounts and office supplies; reading reports and summarizes information to facilitate the supervisor's review; researching and obtaining material from a variety of sources to be used for articles, the Board's newsletters and speeches; proofreading outgoing correspondence and reviewing records for completeness and accuracy; preparing and maintaining statistical and numerical reports and records; updating the Board's frequently asked questions; developing special forms and summaries using a variety of records in order to secure complete and accurate information; updating, verifying and retrieving data using filing systems and computer database or spreadsheet software applications; receiving telephone calls and visitors and arranging for appointments and interviews; transmitting instructions on administrative decisions and policies to staff and maintaining frequent contacts with public and private executives, professional staff and other officials with the authority of the supervisor; and other duties as assigned in furtherance of the Unit's goals and the Board's mission.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The Preferred candidate will have:

-experience maintaining tracking system, providing information to the public regarding rules, laws and regulations.

-experience preparing and maintaining statistical and numerical reports/records.

-experience working with Microsoft word suite.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Candidates may remain on the certified eligible list for a period of at least one year.

Online applications are highly recommended. However, if you are unable to apply online, the paper application may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201.  The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

Incorrect application forms will not be accepted.

If additional information is required, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-5689.  Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

Resumes will not be accepted in lieu of a completed application.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.