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ADMINISTRATIVE OFFICER II

RECORD RECOVERY SUPERVISOR

Recruitment #18-003235-0018

GRADE

14

LOCATION OF POSITION

6776 Reisterstown Road
Baltimore, Maryland 21215

The current vacancy is at the location above, however this recruitment will be used to fill future vacancies in other DPSCS institutions. Therefore, we encourage you to apply at this time. Please select all of the locations in which you will accept employment. 

Main Purpose of Job

This position managers staff responsible for collecting, analyzing, evaluating and disseminating criminal disposition information relating to individuals with criminal records in the Maryland computerized criminal history (CCH) database. This position will also use independent judgement to analyze, apply and interpret complex administrative plans or policies. This position will manage the sharing of criminal disposition information with all law enforcement agencies within the State, other states, and with the FBI. In addition, this position will review criminal data retrieved to determine accuracy and to analyze the data looking for data errors and anomalies. The manager will develop and use secondary resources and databases to verify receipt, processing, storage and reporting of data in a statistical organized manner. Creating the ability for upper level management to identify action tasks for improvement or solution based work. Position will also independently plan, develop, conduct or supervise the conduct of studies and analyses of agency programs, organizations, procedures or systems to include CJIS and Web Archive. This position is responsible for managing the team responsible for retrieving missing court disposition information, matching the retrieved court disposition information with the associated arrest information in the State's criminal history database and updating the State's criminal history records with the newly found disposition information. This position will also serve as the CJIS representative for the NICS Task Force with other agency heads and directors. The NICS task force is the governing body that sets up the disqualifiers for those who are eligible for obtaining firearms in the State of Maryland. This individual will present and serves on the task force and develop the statewide report which is used to obtain various grants.

POSITION DUTIES

  • Manage staff responsible for collecting, analyzing, evaluating and disseminating criminal disposition information relating to individuals with criminal records in the Maryland Computerized criminal history (CCH) database. 
  • Utilizes independent judgment to analyze, apply and interpret complex administrative plans or policies.
  • Manage the sharing of criminal disposition information with all law enforcement agencies within the State, other states and with the FBI. 
  • Manages, coordinates and responsible for the general oversight of the front line and supervisory staff retrieving missing court disposition information, matching the retrieved court disposition information with the associate arrest information in the State's criminal history database and updating the State's criminal history records with the newly found disposition information. 
  • Serves as the Criminal Justice Information Services (CJIS) representative to the National Institute of Criminal background check System (NICS) task force. 
  • Works with various state agency Heads and Directors to compile and coordinate information to develop the State of Maryland's NICS Improvement Plan. 
  • Collects data from various agencies to keep track of the number of records in the NICS database which are submitted to the FBI NICS database. 
  • Recommends and Develops a variance report to work on the ways to improve accuracy of records. 
  • Manage workflow processes to meet Managing For Results and action tracking (ACT) performance data associated with multiple database systems; example, not limited to (CJIS, Judicial Information Systems (JIS), Web-Archive, Remedy, etc.) Prepare timely statistical report (s) daily, weekly and/or monthly: Collect, Analyze criminal history report information (CHRI) data for error reporting (internal and external findings) Crystal Reporting (data analysis).

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered if the education substitution is not used to meet the experience requirement. Include clear and specific information on your application regarding our qualifications. 

One year of experience overseeing or assisting with the direction of specific programs or operational units.

 

DESIRED OR PREFERRED QUALIFICATIONS

Experience with special project management; including development of methods and procedures for collection and evaluation of data for routine and special reports and research studies, plans and organizes required procedures for coding, tabulating and analyzing data, as well as the ability to evaluate statistical finding, draw appropriate conclusions and recommendations for presentation to senior staff.

Preform ongoing simultaneous projects involving statistical data organization, analysis of large scale data gatherings, as well as research of involved data to correlate statistical inferences to draw conclusions and assemble reports.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. 

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

To submit qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Online applications are STRONGLY recommended; if you do not have internet access, please mail the Maryland State Application (paper) by the closing date to:

HRSD-Recruitment & Examination

ATTN: O. Billing

6776 Reisterstown Road, Suite 309

Baltimore, MD 21215

For more information, please call 410-585-3407

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.