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FISCAL ACCOUNTS CLERK II

Recruitment #18-004518-0016

Introduction

This is an INTERNAL RECRUITMENT restricted to current full-time, permanent and contractual Maryland State police Employees only and full-time employees working with the Maryland State Police by contract.

This is a FULL-TIME CONTRACTUAL position (1864 Hours)

GRADE

9

LOCATION OF POSITION

Maryland State Police Headquarters

Office of Strategic Planning Command / Accounts Payable Unit

1201 Reisterstown Road

Pikesville, MD 21208

Main Purpose of Job

The main purpose of this position prepares, reviews and processes vendor invoices received by the Department of the State Police for payments using the State FMIS; ensure invoices are processed for payment within the mandated turnaround time of 25 days from the date of receipt of invoice or goods and services, in accordance with the Office of the Comptroller and General Accounting Division Policy and Procedures. Additionally, this position researches and resolves vendor inquiries and late payment issues.

POSITION DUTIES

Reviews and processes vendor invoices received by the Department of the State Police for payments using the State FMIS.

Organizes and prepares completed and reconciled batches with tapes for supervisor's review and approval, to be forwarded to Accountant and/or Director for review.

Review and examine each completed batch for accuracy of data entry, description of goods and services against the purchase orders, and invoice amount; use the FMIS to check for vendors proper tax identification numbers and remit mail codes to ensure inclusion on all invoices, along with funding codes and grant numbers, if applicable.

Research and resolve all vendor payment and invoice amount discrepancies via e-mail, faxing and telephone call to QMD and various barracks and locations.

Contact QMD and barracks to obtain appropriate invoice approvals as needed.

Respond to all inquiries within 24 to 72 hours to avoid processing invoices late and/or invoices returned by location without the proper authorization.

Date stamp and sort all incoming vendor invoices received by the unit as assigned on a daily basis.

Organize sate stamped invoices by priority of invoice receipt dates.

Perform other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

LIMITATIONS ON SELECTION

This is an INTERNAL RECRUITMENT restricted to current full-time, permanent and contractual Maryland State police Employees only and full-time employees working with the Maryland State Police by contract.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants will be subject to an interview, background investigation, and polygraph examination.

BENEFITS

Contractual employees who work for an agency covered under the State Employees and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.



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