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FISCAL ACCOUNTS CLERK II

Recruitment #18-004518-0020

Introduction

This is a FULL-TIME CONTRACTUAL position (1864 hours)

GRADE

9

LOCATION OF POSITION

Maryland State Police Headquarters

Office of Strategic Planning Command / Accounts Payable Unit

1201 Reisterstown Road

Pikesville, MD 21208

Main Purpose of Job

The main purpose of this position is to review, verify and distribute incoming documents and mail to General Accounting, Payroll and Accounts Payable twice daily. Record and reconcile incoming checks for deposit(s) on agency Excel Worksheet and fiscal control accounts. Maintain the monthly Accounts Receivable Google Worksheet used by the Agency to track all open and aged accounts receivable billings and invoices. Accurately input payments received on the established worksheet(s). The incumbent will maintain accurate data by entering and updating billing/invoice balances. Accurately complete a daily check log for payments against billed invoices. Keep an accurate log of all billed invoices along with a scanned copy to the Finance Shared drive. The incumbent will also be a backup to the other Fiscal Accounts Clerk for such tasks as entering daily cash deposits and receipts, GADX-5 for travel expense reimbursements, check Accountability form and Working Fund Expenditures into FMIS.

POSITION DUTIES

This position will be responsible to maintain the monthly Accounts Receivable Google Worksheet used by the Agency to track all open and aged accounts receivable billings and invoices. To accurately input payments received on the established ledger sheet(s), including the invoice numbers, amount billed and the customer's name. The incumbent will scan all original billing(s) and invoice(s) and save the documents in the Finance Shared drive before mailing the original copies to our customers for payment.

The incumbent will be responsible for retrieving the Finance mail from the mail room twice daily. The incumbent will open, sort, date stamp and distribute daily mail to Payroll, General Account and Accounts Payable Units.

The position is also responsible to record incoming checks on the daily log along with creating a deposit ticket for the day's bank run.

Assist and/or act as a back-up to enter deposits MSP Form 208's received from the various barracks into FMIS. Gather relevant Escorts and Accounts Receivable billings documents to prepare the monthly accounts receivable overtime billings.

Perform other duties as assigned by the unit Supervisor and Manager, Director of Finance and Deputy Director of Strategic Planning and Command.

 

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1) Experience reviewing, verifying, recording, adjusting and balancing financial transactions.

2) Experience working at the Federal, State, County or Local levels of government.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SPECIAL REQUIREMENTS

Candidates must undergo a criminal background investigation to include a polygraph examination before appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants will be subject to an interview, background investigation, and polygraph examination.

BENEFITS

Contractual employees who work for an agency covered under the State Employees and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.