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FISCAL SERVICES ADMINISTRATOR I

DEPUTY CHIEF OF ACCOUNTING

Recruitment #18-004528-0003

Introduction

The Department of Labor, Licensing and Regulation (DLLR) is accepting applications from all qualified applicants for the position of Fiscal Services Administrator I. This position serves as the Deputy Chief of Accounting and is to assist the Chief of Accounting to oversee the accounting and reporting for the Department of Labor, Licensing and Regulation.

GRADE

18

LOCATION OF POSITION

1100 North Eutaw Street, Baltimore, Maryland, 21201

Main Purpose of Job

The main purpose of this position, Deputy Chief of Accounting, is to assist the Chief of Accounting to oversee the accounting and reporting for the Department of Labor, Licensing and Regulation (DLLR). This position helps over see the accounting and reporting for state, federal and special funds. This position assists in the oversight of general accounting, cash management, cash forecasting, financial reporting, working fund, time distribution and accounts payable.

POSITION DUTIES

The duties of this position include, but are not limited to, the following:

This position ensures internal compliance with generally accepted accounting principles (GAAP) and State/Federal policies and procedures. This position requires a thorough knowledge of GAAP, with emphasis on governmental accounting practices and is required to assess, interpret and implement complex Federal and State laws, accounting policies, rules and regulations governing the fiscal and accounting matters of the DLLR. The incumbent is responsible for developing and revising fiscal procedures within the Department. That includes the review of existing policies and procedure and the development of new policies and procedures to meet needs created by change in laws and regulations as well as o implement new controls to improve existing operations, as deemed appropriate within the policy guidelines established by the Executive Director, Office of Administration. Also, the incumbent possesses the highest level of understanding of the Department's internal systems and their relationship to the Department's ability to serve its clients, as well as to meet Federal, State, Special and Reimbursable Fund reporting requirements.

This position is responsible for coordinating the operation of the Department's complex automated cost accounting and comprehensive financial management information system. The Relational Standard Accounting System (R*STARS) is a comprehensive financial management information system designed to meet the sophisticated accounting and reporting needs of the State of Maryland. This system provides numerous functional capabilities and processing options that require constant monitoring and revision to ensure proper operation.

This position directs and oversees accounts payable operations headed by a Fiscal Accounts Technician Supervisor responsible for processing invoices and directs vouchers for payment. Disbursement average about 22,000 transactions per year. Ensures that payment of invoices is made within the appropriate time limit as set forth by the Comptroller of the Treasury. This position is also responsible for approving transmittals for payment and reviewing refund requests and special payment transmittals.

This position is responsible for assisting the Chief of Accounting in addressing all audit findings from federal, state and independent auditors and for implementing the necessary corrective actions to eliminate the audit exception. This position coordinates meetings between various groups of auditors and responds to findings that concern the General Accounting Unit. This includes legislative auditors, federal auditors, and public accounting firms who audit the financial records of the Financing Programs.

MINIMUM QUALIFICATIONS

Education: A Bachelor's Degree from an accredited college or university with (30) thirty credit hours in Business Accounting and related courses, including or supplemented by three credit hours in auditing. 

Experience: Four years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles or other fiscal related work. Two years of the required experience must have been in direct supervision of other professional employees.  

Notes:  

Additional experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles or other fiscal related work may be substituted for up to two years of the required education.

1. Applicants who had met the requirements for admissions to the CPA examination prior to July, 1974 will be considered to have met the educational requirements referenced above.

2. Possession of a certificate as a Certified Public Accountant or a master's degree in accounting fro an accredited college or university may be substituted for one year of the required experience.

3. Applicants may substitute one year of professional budgeting experience or one year of professional auditing experience for one year of the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

CPA Certified

Degree in Finance or Business Administration

Supervisory Experience

Federal Grants Experience

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.  

 

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:  

DLLR Office of Administration

Attn: Ernestine Hyman    18-004528-0003

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201  

For additional information, please contact Ernestine Hyman at 410-230-6298 or via email Ernestine.hyman1@maryland.gov.  

The MD State Application Form can be found online  

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.