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FISCAL SERVICES ADMINISTRATOR I (REPOSTED)

Prepaid Accounts Benefits Administrator

Recruitment #18-004528-0004

Introduction

This is a Management Service position, and serves at the pleasure of the Appointing Authority. RECRUITMENT REPOSTED - PREVIOUS APPLICANTS NEED NOT REAPPLY

GRADE

18

LOCATION OF POSITION

Maryland 529

217 E. Redwood Street

Baltimore, MD  21202

Main Purpose of Job

The main purpose of this position is to provide oversight for the Prepaid Accounts Benefits Division and ensure fiscal transactions related to Account holders are accounted for accurately and timely. This position supervises four positions within the Prepaid Accounts Benefits. The incumbent is expected to have an understanding of the agency's record keeping system. This position is responsible for recordation or revenues related to account holder contributions, enrollment fees, management fees, and investment fees.

This position is responsible for ensuring benefit payments are processed accurately and timely. This position is responsible for reconciling the depository, disbursement account, lockbox accounts and investment activity.

This position serves as a back for Accountant Advanced - Accounts Payable, ensuring invoices are processed timely, and transactions are captured in the financial accounting system in a timely manner.

This position assists the Director of Finance with QuickBooks entries, financial statements, journal entries and by providing information related to prepaid account revenues and expenditures as needed for reporting purposes.

POSITION DUTIES

Review daily recordation of revenues and fees entered into the system by staff and ensure the revenues entered in the system matches the deposits in the bank account.  Ensures transactions are posted to the correct account holder, review benefit payment requests and checks processed and ensure accuracy, provide guidance to staff on account holder issues, research and resolve any account holder issues.  

Daily and Monthly reconciliations of Bank Accounts to General Ledger accounts and subsidiary accounts, research and reconcile any deposit returns and other discrepancies.  

Supervise a staff of 4, provide guidance, train, approve leave requests and complete Performance Evaluations.  

Prepare monthly adjusting Journal Entries in Quickbooks to capture bank fees, outstanding checks and other adjustments.  Prepare monthly Journal Entries of payroll expenses for uploading in QuickBooks.  

Provide backup support to Accountant Advanced-Accounts Payable to process vendor invoices and interagency invoices within the timelines established by the State.  Review and ensure proper accounting codes are used.  

Provide assistance with general accounting responsibilities such as Benefits revenue and payouts for fiscal year close-outs.  

Provide assistance with projection of year to date revenues and disbursement for annual Budget process.  

Provide necessary documentation as requested by external auditors and/or OLA Auditors.  

Perform other duties as assigned by the Director of Finance and/or Executive Director.

MINIMUM QUALIFICATIONS

Education: Possession of a bachelor's degree in Accounting or Finance from an accredited college or university.

Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles. Three years of the required experience must have involved the supervision of Accountants, Fiscal and Support Staff.

Note  

1. Candidates may substitute a Bachelor’s degree from an accredited college or university and two years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles for the required education.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess the following:

Master's degree in Accounting.

Certified Public Accountant (CPA) license.

Advanced Excel spreadsheet experience

LIMITATIONS ON SELECTION

Must be willing to work in Baltimore City.

SPECIAL REQUIREMENTS

All candidates will be subject to a background investigation including criminal and credit history.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information after this date. Successful candidates will be place on the employment ( eligible) list for at least one year. If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland Salary Guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If you are unable to apply online, you may submit a paper application, supplemental questionnaire, and supportive documents to:

Department of Budget and Management

Recruitment and Examination Division

Attn: S. Hudson, Recruitment Analyst,

301 West Preston Street, Room 608, Baltimore, MD  21201

All mailed and faxed documents must include the applicant's name and the job number and must be received by the closing date.  Please submit resume's with your application, also resumes  will NOT be excepted  in lieu of completing  the application.

Applicants who meet the minimum qualifications will be evaluated. For all foreign education obtained outside of U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service if selected for an interview.

If you have any questions concerning the recruitment  process for this position, please call S. Hudson at 410-767-4910.

TTY  Users: call via Maryland Relay.  As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.