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EXECUTIVE ASSOCIATE II Executive Assistant to the

Deputy State Superintendent for Teaching & Learning

Recruitment #18-005052-0004

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State Salary Grade 15

LOCATION OF POSITION

Nancy S. Grasmick Education Building

200 West Baltimore Street

Baltimore, MD 21201

Main Purpose of Job

This position is a Special Appointment position serving as the intermediary and executive administrative assistant to the Deputy State Superintendent for Teaching and Learning responsible for providing high-level administrative and secretarial support in establishing and maintaining all office protocols.

POSITION DUTIES

  • Serves as intermediary for the Deputy State Superintendent in overseeing operational details
  • Establishes and maintains contact with agency executive associates and other staff
  • Sustains direct oversight of scheduling and calendar logistics
  • Completes and prepares documents for Deputy State Superintendent review-approval and signature
  • Establishes and maintains filing systems for records; documents, addresses, directs incoming correspondence and inquiries
  • Reviews and tracks legislative details during the legislative session
  • Develops forms, summaries, and presentations
  • Requisitions supplies, reconciles credit card statements and expense accounts, and completes special assignments as directed.

MINIMUM QUALIFICATIONS

EDUCATION: Associate's Degree from an accredited college or university.

EXPERIENCE: Five years of progressively responsible experience providing administrative support to a senior or executive level manager. One year of the above experience must have included Office Management.

Note: Bachelor's Degree preferred

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

1 year experience with Microsoft Office Suite (Word, Excel, PowerPoint, Access) & Google Documents

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

  • Project Management experience
  • Relevant experience in a State or local government agency
  • Financial Recording experience

 

LIMITATIONS ON SELECTION

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and possible occasional travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

SELECTION PROCESS

Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Resumes may not be submitted in lieu of completing the employment application.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application

BENEFITS

FURTHER INSTRUCTIONS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following : each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Executive Associate II- [JobAps#: 18-005052-0004]). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

ONLINE APPLICATIONS ARE HIGHLY RECOMMENDED, however a paper application may be submitted to:

Maryland State Department of Education

Office of Human Resources

C/o Marcia Cooper-Stokes
200 West Baltimore Street

Baltimore, Maryland 21201

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Appropriate accommodations for individuals with disabilities are available upon request.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.