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EXECUTIVE ASSOCIATE III

Recruitment #18-005053-0002

Introduction

Maryland 529 (MD529) is an independent State Agency that is overseen by an 11 member Board of Directors comprised of State officials and public members appointed by the Governor.  The mission of MD529 is to provide flexible and affordable plans to help Maryland families save for future college expenses and reduce dependence on student loans later.  MD529 also oversees the Maryland ABLE program which began in 2017.  MD ABLE will help individuals with disabilities save in a tax-deferred way similar to 529 college savings plans.

GRADE

17

LOCATION OF POSITION

Maryland 529

217 E. Redwood Street, Suite 1350

Baltimore, Maryland  21202

Main Purpose of Job

The main purpose of this position is to serve as the administrative assistant to the Executive Director of Maryland 529.  This position is responsible for acting as an intermediary for the Executive Director through frequent contact with state officials, legislators, and directors of Maryland 529; receiving phone calls coordinating to inquiries, complaints, requests and both controlled and general correspondence; maintaining the Executive Director's calendar by coordinating appointments, interviews, and travel arrangements.  This position also serves as the office manager for the agency.  This is a Special Appointment position which serves at the pleasure of the Executive Director. 

POSITION DUTIES

Provide administrative support to the Executive Director.

Provides support to the Maryland 529 Board and Maryland 529 Board Committees, including the scheduling of meetings, preparation of meeting minutes and distribution of reports and meeting materials.

Maintains accurate Board files, including paper and electronic media.

Developing and implementing the agency's records retention policy.

Prepare reports as needed for the Maryland 529 Board, including organizational and work flow charts.

Provide support in resolving account holder matters that are referred to the Executive Director by the Governor's Office, General Assembly, U.S. Congress, and /or Board members.

Provide support to the Public Relations and Marketing Manager as needed, including to the agency's mailing of the Annual Report to the MD Assembly.

Coordinate travel logistics including airfare, hotel reservations and registration for conferences and events. 

Coordinates and executes the record retention process for the agency. Coordinate all personnel Interview process for the agency.

Maintain office supplies inventory; placing orders with the procurement officer.

MINIMUM QUALIFICATIONS

Education: Possession of an Associate's degree from an accredited college or university.

Experience: Three years' experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidate may substitute U.S. Armed Forces military service experience involving staff work that included the regular and complex interpretation of administrative decisions and policies; for the transmittal to other members of the staff with the authority of the Commanding Officer.

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience supporting an executive or upper management

2. Financial Industry Experience

3. Business Degree

4. Accuracy in note/minute taking

SPECIAL REQUIREMENTS

All candidates will be subject to a background investigation including criminal and credit history.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be evaluated.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

EXAMINATION PROCESS

The examination process is based on your training and experience.  Please list all of your experience as it applies to this position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information.  When submitting your resume please include a cover letter.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred. If the online application process is not available, you may submit a paper application along with a cover letter,  supplemental questionnaire, and supportive documentation to;

Ms. Shawann Hudson,  Recruitment Analyst

Department of Budget and Management, Recruitment and Examination Division 

301 West Preston Street, Room 608,

Baltimore, Maryland 21201,

Fax # 410-333-7674. 

The paper application and all information concerning your qualifications must be received by the closing date. We will not consider information received after the closing date.   If you have any questions concerning the recruitment process for this position, please call 410-767-4910.

TTY Users: call via Maryland Relay 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.