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ADMINISTRATIVE SPECIALIST III

Program Approval and Assessment Assistant

Recruitment #18-006118-0005

Introduction

GRADE

State of Maryland Salary Grade 12

LOCATION OF POSITION

Nancy S. Grasmick Building

200 West Baltimore Street

Baltimore, Maryland 21201

Main Purpose of Job

The main purpose of this position is to perform independent administrative duties required to support the Division of Educator Certification and Program Approval including the Certification, Program Approval and Assessment, and Non Public School Approval Branches. The individual will be responsible for providing outstanding customer service to a diverse and extensive number of internal and external callers concerning approval of educator preparation programs located in Maryland’s Institutions of Higher Education, nonpublic schools regulations, and educator certification requirements. Individual will be responsible for providing administrative back up for Office of the Assistant State Superintendent.

POSITION DUTIES

  • Provides administrative assistance and support to the Director and Specialists in the Program Approval and Assessment Branch including: coordination of the mail, calendars, telephone, and email requests and determination of the appropriate course of action for responses. Preparation of correspondence entailing a wide knowledge of the Division's Branch's procedures, functions, and policies for the review and signature of the Director and Specialists as well as the compilation and dissemination of technical assistance and professional development meetings and materials.  Initial review and ongoing maintenance of the Continuing Professional Development Directory.
  • Independently responsible for providing a diverse and extensive number of internal and external callers with complex information based on a thorough knowledge of the laws and regulations that pertain to the program approval requirements of teacher preparation programs, both Maryland Approved Programs and Maryland Alternative Preparation Programs, including Institutions of Higher Education, 2 year community colleges, 4 year colleges, and the general public.
  • Prepares and formats all data for State and National reports including but not limited to the federal Higher Education Act of 1998, Title II: Teacher Accountability, Maryland Teacher Staffing Report and all legislatively mandated reports as required by the Assistant State Superintendent.  These responsibilities include assisting with all data collection and correspondence associated  with each report.  This reporting, if not done on time, can result in heavy fines being incurred by Institutions of Higher Education.
  • Independently processes Division mail including the completion of all certification fess for deposit, scanning, and data entry.

MINIMUM QUALIFICATIONS

EDUCATION: Possession of a Bachelor's Degree from an accredited college or university.

EXPERIENCE: Five years of experience in administrative or professional work.

 

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

One year of advanced proficiency in Microsoft Office Suite (specifically in Excel) experience

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

  •         Experience with Microsoft Office Suite
  •         Experience with financial record keeping
  •         Experience in editing documents

LIMITATIONS ON SELECTION

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

SELECTION PROCESS

Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Resumes may not be submitted in lieu of completing the employment application.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application.

BENEFITS

FURTHER INSTRUCTIONS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following : each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Administrative Specialist III- [JobAps#: 18-006118-0005]). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

ONLINE APPLICATIONS ARE HIGHLY RECOMMENDED, however a paper application may be submitted to:

Maryland State Department of Education

Office of Human Resources

C/o Marcia Cooper-Stokes

200 West Baltimore Street

Baltimore, Maryland 21201

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Appropriate accommodations for individuals with disabilities are available upon request.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.  



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.