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ADMINISTRATIVE ASSISTANT **Repost**

CONTRACTUAL HOURLY

Recruitment #18-008998-0028

Introduction

Join the Maryland Energy Administration (MEA) as we transform energy for the State of Maryland. Through the Strategic Energy Investment Fund and the Maryland Renewable Energy Portfolio Standard (RPS), you will have an opportunity to work on the cutting edge of shaping and implementing Maryland’s clean energy policies. We are looking for the best and the brightest people to join the team that has made Maryland one of the nation’s leaders in clean reliable energy.

GRADE

9998

LOCATION OF POSITION

Baltimore, MD

POSITION DUTIES

In addition to regular day-to-day administrative support, the Administrative Assistant provides support in the areas of procurement, IT, and inventory management. Responsibilities include but are not limited to:

  • administrative and clerical support for agency procurements and contracting efforts
  • support staff in the usage of Microsoft and Google products including creation and/or   modification of documents, files and templates;
  • maintain and monitor the agency’s IT trouble log;
  • maintain agency office inventory;
  • administrative support including:
    • schedule appointments;
    • organize staff meetings, board meetings, etc.
    • answer telephone, screening and directing calls;
    • prepare formal correspondence and recurring reports
    • archive documents (must be able to lift and move a box weighing 25lbs.)

This position will also will also include other duties as assigned and will report to the Director of Finance and Administration.

MINIMUM QUALIFICATIONS

  • Candidates must have a Bachelor’s Degree or at least 4 years of work experience in a general administrative field.
  • Position requires the ability to multi-task and efficiently manage conflicting priorities.
  • Applicants must have experience in administrative and clerical procedures, including set up of conference calls using audio/visual and laptop equipment and applications.
  • Experience with office inventory, procurement and inventory required.
  • Applicant must be tech savvy and demonstrate knowledge of, and comfort with, common office tools such as desktop and laptop computers and applications such as MS Office and Google.

DESIRED OR PREFERRED QUALIFICATIONS

Knowledge of database applications (such as Access, SalesForce and/or QuickBooks) is preferred.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

Please send a cover letter, resume, and salary requirements by email, with“Administrative Assistant” in the subject line to Jobs.MEA@maryland.gov. Candidates will receive notification of receipt. Only the top candidates will be invited to interview for the position.