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AGENCY PROCUREMENT SPECIALIST II-Contractual

Recruitment #19-000849-0011

Introduction

This is a full-time contractual position within the Maryland Department of Human Services, Family Investment Administration, Office of Home Energy Programs. 

GRADE

15

LOCATION OF POSITION

Department of Human Services

Family Investment Administration

Office of Home Energy Programs

311 W. Saratoga Street

Baltimore, Maryland 21201-3500

Main Purpose of Job

This position manages procurement of all Office of Home Energy Programs (OHEP) contracts and agreements, and acts as vendor relations manager for bulk fuel vendors and utilities. The incumbent in this position is responsible for the initiation and processing of local agency vendor contracts, modifications and renewals, and acts as a liaison between the local vendors and bulk fuel dealers, as necessary; monitors vendor activities, and adherence to State policy and procedures; prepares various monthly legislative and analytical reports; attends appropriate hearings and work group meetings as it relates to vendor issues; and conducts or monitors visits to local bulk fuel vendors and local OHEP administrative agencies. This position also prepares State and Federal reports and provides oversight to ensure agency and vendor compliance with the terms of their agreement, and drafts procurement materials as required for new business opportunities for the OHEP.

POSITION DUTIES

Reviews OHEP's contract development, procurement and budget proposals; manages, evaluates, analyzes and monitors contracts, agreements and Minority Business Enterprise (MBE) compliance; assists in monitoring of local agencies approval of invoices and evaluation of contract renewal process; manages and monitors approximately 200 home heating supplier and utility agreements; conducts annual evaluation and analysis of suppliers information; prepares and coordinates the processing of agreements (MOU) for the Telephone Lifeline Program Providers; completes data collection and analysis of OHEP contracts and reconciles with correct budget code for the refund checks received from utilities and suppliers timely for deposit to the Office of Secretary/Finance Unit.

MINIMUM QUALIFICATIONS

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.  Please read all requirements before applying.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.   

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

If you have any questions about this recruitment, please contact the Department of Human Services at 410-767-7414. 

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:  Tonya N. Brown, Department of Human Services, Employment Service Unit, 311 W. Saratoga Street, Baltimore MD 21201. 

TTY  Users: call via Maryland Relay

We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.