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AGENCY PROCUREMENT SPECIALIST LEAD

Recruitment #19-000850-0001

GRADE

16

LOCATION OF POSITION

Department of Human Services

Procurement Division

311 W. Saratoga Street

Baltimore, MD 21201

Main Purpose of Job

The primary function of this position is to serve as an Agency Procurement Specialist Lead under the Procurement Supervisor within the Procurement Division to ensure that the Department of Human Services' (DHS) is meeting its procurement goals in accordance with Code of Maryland Regulations (COMAR) Title 21 Procurement Regulations, DHS and the Department of General Services (DGS) Procurement Policy and Procedures. The incumbent in this position assigns, reviews, trains and monitors the workload of procurement staff.

POSITION DUTIES

This position reviews assigned work for substance and accuracy of the information; provides training if necessary and monitors workload of procurement staff; processes procurement transactions in order to assist all of the Departments' Central Administrations, and the 24 Local Departments' of Social Services (LDSS) with the implementation of their programs and services in accordance with COMAR Title 21 Regulations; provides both internal and external customer services that meets or exceeds the standards set by the Department; represents the Procurement Supervisor at various meetings upon request or in the their absence; completes other tasks and/or special projects as assigned; advises and instructs programs on how to accurately prepare solicitations, contracts, contract amendments, contract renewals, Grant Agreements, Inter-Governmental/Inter-Agency Agreements, to include Memorandums of Agreement/Memorandums of Understanding. Provides assistance as well as guidance with Master Contract procurements: i.e., IT Consulting and Technical Services, IT Commercial Off-the Shelf Software, IT Hardware, etc., in order to assist with the implementation of their programs and services by obtaining best value contracts for DHS through use of the competitive and non-competitive procurement processes in accordance with COMAR Title 21 Regulations, DHS, DGS and DoIT Procurement Policy and Procedures as well as the General Accounting Division's Corporate Card Program Policies and Procedures. This position also utilizes the Advanced Purchasing and Inventory Control System (ADPICS) to ensure procurement transactions are processed accurately and timely.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Three years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with federal and governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year for year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination for the required education: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications:

1. One year of experience using Microsoft Office Suite Applications; such as, Word or Excel to include creating spreadsheets with formulas in Excel.  

2. One year of experience using the Advanced Purchasing and Inventory Control System (ADPICS) portion of the Financial Management Information System (FMIS).   

3. Bachelor's Degree in Business Management or related field.   

4. One year of experience explaining information and handling inquires with internal and external customers.  

5. One year of experience reviewing procurement contracts for compliance with federal and State laws and regulations.  

6. One year of experience providing guidance to procurement specialists.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.  

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. 

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 134, Baltimore, Maryland 21201.  

All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date.  Resumes will NOT be accepted in lieu of completing the application.   

If additional information is required, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-0882.  Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.  

If you have any questions concerning the recruitment process for this position, please call 410-767-7414.    

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual applicants are encouraged to apply.  We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay.