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OFFICE SECRETARY I

Recruitment #19-001318-0007

GRADE

08

LOCATION OF POSITION

Cheltenham Youth Facility
11003 Frank Tippett Road,
Cheltenham, MD 20623

Main Purpose of Job

The Office Secretary I is responsible for providing administrative support services to the Residential Services Division of DJS. The Office Secretary I facilitates general office and secretarial management for the administration at Cheltenham Youth Facility. This position answers and screens telephone call and provides information to callers and visitors. The incumbent will coordinate and keep schedules and assist with operational duties to include preparing reports, proofreading outgoing correspondences, processing all incoming mail, and managing office machines and supplies.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

One year experience working with staff at all levels (i.e., employees, supervisors, executive staff).

One year experience working with Microsoft Office Suite.

One year of data entry and database managing.

6 months of the secretarial/clerical experience working in a secure facility setting (e.g., detention facility, mental health facility, etc.).

Strong written and oral communication skills. 

Ability to prioritize and multi-task effectively.

Flexibility in a busy environment.

Strong time management, priority setting and problem-solving skills.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is strongly encouraged. However, if you are unable to apply on line you may mail a paper application to the address below or fax a paper application to the fax number below. If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#. The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted:
   Maryland Department of Juvenile Services
   OHR-Recruitment & Examination Unit
   One Center Plaza
   120 W. Fayette St. 
   Baltimore, MD 21201
   Attn: Shavonne Holman
   Fax number 410-333-4188
   TTY Users: call via Maryland Relay
The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at DJS.Careers@maryland.gov Include the Recruitment Title/Number that is located at the top of the bulletin.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.