OFFICE SECRETARY I
Recruitment #19-001318-0024
Department | DPSCS DPP Central Region |
---|---|
Date Opened | 12/11/2019 11:59:00 PM |
Filing Deadline | 12/29/2019 11:59:00 PM |
Salary | $13.66/hour |
Employment Type |
Full-Time
Part-Time |
HR Analyst | Jada Newman |
Work Location |
Allegany
Anne Arundel Baltimore City Baltimore County Calvert Caroline Carroll Cecil Charles Dorchester Frederick Garrett Harford Howard Kent Montgomery Prince George's Queen Anne's Somerset St. Mary's Talbot Washington County Wicomico Worcester |
GRADE
LOCATION OF POSITION
*The resulting eligible list will be used to fill current and future
vacancies. Therefore, when completing the application, please select all
locations in which you are willing to work.
Main Purpose of Job
POSITION DUTIES
Provides secretarial support to one or more officials, administrators or administrative staff;
Types manuscripts, correspondence, reports and other documents using a keyboard of a personal computer;
Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports;
Receives telephone calls and visitors and arranges for appointments and interviews;
Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations;
Obtains material from a variety of sources to be used for articles, reports and speeches;
Maintains important and confidential records, schedules, expense accounts and office supplies;
Reads reports and summarizes information to facilitate the supervisor's review;
Types manuscripts, correspondence, statements, tables and forms from corrected copy, rough draft or oral instruction;
Proofreads outgoing correspondence and reviews records for completeness and accuracy;
Prepares and maintains statistical and numerical reports and records;
Develops special forms and summaries using a variety of records in order to secure complete and accurate information;
May use word processing, data base, spreadsheet or desktop publishing computer software applications in order to prepare reports, charts, graphs or other documents;
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience utilizing a calendar to schedule appointments for others.
SPECIAL REQUIREMENTS
EXAMINATION PROCESS
The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.
BENEFITS
FURTHER INSTRUCTIONS
To submit qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.
Resumes will NOT be accepted in lieu of completing the online or paper application.
Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:
HRSD-Recruitment & Examination
ATTN: Jada Newman
300 E. Joppa Road Towson, Maryland 21286
For questions or more information, please call 410-339-3288.
TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.