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OFFICE SECRETARY II

Recruitment #19-001328-0002

Introduction

This is a Position Specific recruitment.  This recruitment will be used to fill the Office Secretary II position within the Charter Filing Division.  The resulting eligible list will be retained for one year.

GRADE

09

LOCATION OF POSITION

Assessments and Taxation Charter Filing Division

301 W. Preston Street

Room 809

Baltimore, MD  21201

Main Purpose of Job

The position acts as the initial point of contact for the public in the Charter Unit. The incumbent will be a resource to the public, providing instruction and guidance.

POSITION DUTIES

Acts as first level resource for inquiries and is responsible for courteous and efficient service in the public service area.  Incumbent meets with each customer; determines what Charter services are needed; reviews and verifies customer documentation; ensures proper forms are completed. The incumbent will be responsible for clerical functions which contribute to the efficiency of the office.  Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Experience working with computers and different software including Microsoft Office and entering data into a data base system.

Experience working with multi-line phone system.

Experience working with the public via phone and in person.

LIMITATIONS ON SELECTION

Candidate must be willing to work in Baltimore City.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

**Please complete the Supplemental Questionnaire**  All information stated in the supplemental questionnaire must be documented within the application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online application process is STRONGLY preferred. If online access is not available, you may submit a paper application and resume to: Department of Assessment and Taxation Attn: Human Resources Department, Room 511 300 W. Preston Street Baltimore, MD 21201.

If you have any questions, please contact Human Resources at 410-767-1140.

APPLCATIONS MUST BE RECEIVED NO LATER THAN THE CLOSE OF BUSINESS ON THE CLOSING DATE.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY  Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

 



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.