OFFICE SECRETARY II

This position is limited to Maryland Department of Public Safety and Correctional Services (DPSCS) current contractual and permanent employees only.

09

8520 Corridor Road Savage, Maryland 20763

The main purpose is to provide clerical support to one or more administrative officials and staff, including routine, specialized, and complex secretarial services.

Provides secretarial support to one or more officials, administrators or administrative staff

Types manuscripts, correspondence, reports and other documents using a typewriter or using a keyboard of personal computers, computer terminals or word processors

Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports

Drafts correspondence

Receives telephone calls and visitors and arranges for appointments and interviews

Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations

Obtains material from a variety of sources to be used for articles, reports and speeches

Maintains important and confidential records, schedules, expense accounts and office supplies

Reads reports and summarizes information to facilitate the supervisor's review

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience managing criminal case files.

Professional experience accurately typing, editing, and updating reports using the Microsoft Office Suite (i.e., experience analyzing tables, managing multiple calendars, creating charts, formatting tables, applying formulas, creating forms, and slideshows).

This position is limited to Maryland Department of Public Safety and Correctional Services (DPSCS) current contractual and permanent employees only.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The interview may consist of a Microsoft Office assessment.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS 

The online application is STRONGLY preferred. If you are unable to apply online, you may submit the paper application linked at the bottom of this job announcement to:

Department of Public Safety & Correctional Services Human Resources Services Division Attn: Alicia Coleman 300 East Joppa Road, 10th Floor Towson, MD 21286

Resumes will NOT be accepted in lieu of completing the online or paper application.

Specific inquiries regarding this recruitment can be directed to Alicia Coleman at alicia.coleman@maryland.gov

All information concerning your qualifications must be submitted by the closing date. 

We will not consider information submitted after the above closing date.

TTY Users: call via Maryland Relay. We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are encouraged to apply.