OFFICE SECRETARY III

The Maryland State Library for the Blind and Physically Handicapped, a division of the Maryland State Library Agency, provides comprehensive library services to the eligible blind and physically handicapped residents of the State of Maryland. Our vision is to provide innovative and quality services to meet the needs and expectations of our patrons.

We are seeking a motivated and knowledgeable individual to join our team. The Office Secretary III serves as administrative support for the Maryland State Library for the Blind and Physically Handicapped to ensure the seamless operation of the library and to enable the staff to provide exemplary service to the over 8,000 print disabled patrons of the State of Maryland.

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To provide high quality library service to the clients of the Maryland State Library for the Blind and Physically Handicapped (LBPH) through secretarial support to the Director and through the performance of general secretarial responsibilities for the library staff. The Office Secretary III will insure the smooth functioning of LBPH business and procurement processes by serving as liaison to the Division Financial Representative, preparing and monitoring contracts, ordering library materials, and directing the inventory process.

• Completing travel forms and reconcile credit card statements.
• Maintain library archives and files.
• Prepare and distribute mail including packages and first class mail.
• Register clients for educational and cultural programs.
• Schedule and monitor library meeting rooms and serve as liaison for groups using library facilities.
• Create and maintain library schedules, including weekend and special event coverage, staff meeting facilitator, Librarian in Charge, emergency contact list, and staff contact lists.
• Managing the ordering of office supplies.
• Manage internal and outsourced printing projects.
• Assist filling requests for book downloads from the National Library Service database.
• Assist with circulation functions.
• Provide public service at the reference desk with answering phones and filling book requests.
• Prepare and present reports.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Two years of experience working in a public library. 

Experience using Google Docs, Google Sheets, Google Mail and Contacts.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to: Maryland State Library, Attn: Human Resources, 22 S. Calhoun Street, Baltimore, MD 21223.

Paper application materials must be received by the closing date for the recruitment, no postmarks will be accepted.

For questions regarding this recruitment, please contact the Maryland State Library at 667-219-4800.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

TTY  Users: call via Maryland Relay

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.