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OFFICE SECRETARY III

Healthy Homes Community Services Secretary

Recruitment #19-001362-0037

GRADE

10

LOCATION OF POSITION

MDH/Prevention and Health Promotion Administration, Center for Healthy Homes and Communities, Baltimore, Maryland

Main Purpose of Job

The Center for Healthy Homes and Community Services monitors and enforces State regulations related to youth camps and aquatic venues. This position will provide support for implementing the licensing and permitting of youth camps and aquatic venues. This position will also provide support for website content and information maintenance, as well as customer service for applicants and facilitation of solutions for frequently asked questions.

In addition, this position will answer and direct phone inquiries; respond to correspondence; complete data entry; refer service and information requests to staff, agencies, or local health departments; and, complete minutes for stakeholder meetings. Finally, this position will provide administrative and secretarial support to the Center's Chief, Section Heads, Regional Sanitarians, Seasonal Sanitarians, and students, in order to assist with the successful completion of the licensing process.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours, with a major in secretarial science or office technology, from an accredited college may be substituted at the rate of thirty credits, for one year of experience, for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a Non-Commissioned Officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Administrative Support field of work, on a year-for-year basis, for the required experience.

SELECTIVE QUALIFICATIONS

The selected candidate must have 6 months of customer service experience, as well as 3 months of experience working with personnel, financial, medical, or other confidential records.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should have experience coordinating meetings and/or other events, as well as experience with database management.

SPECIAL REQUIREMENTS

A demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application, based on your education, training and experience, as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. 

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this, or other, State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to, 410-333-5689. Only additional materials which are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division, at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service, at 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.