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OFFICE SECRETARY III (CONTRACTUAL)

AG LAND PRESERVATION UNIT

Recruitment #19-001362-0041

GRADE

10

LOCATION OF POSITION

MDA Headquarters, 50 Harry S. Truman Parkway, Annapolis, MD 21401

Main Purpose of Job

This position performs a wide variety of administrative, secretarial, and clerical duties, including review and data entry of inspection reports. This position facilitates the administration of the MALPF (Maryland Land Preservation Foundation) Program through the production, and organizing and scheduling the administrative staff, Board meetings, and related activities to conduct the business of the Foundation.

POSITION DUTIES

Record meetings, keep notes on discussion during the meeting and prepare the summary of the minutes.

Review easement inspection reports. When the inspections are completed, the incumbent will assist in analyzing the inspection form, compare inspection information with the database and draft responses to the county administrators.

Prepares routine correspondence.

Maintains telephone and office coverage. 

Create files, photocopies, enters data into the database.

Organizes and manages the flow and storage of information, files and documents.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

1 year of experience using Oracle Systems.

1 year of experience using Microsoft Office Suites (Word, Excel, Access).

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY preferred, however paper applications will be accepted from candidates who may not have internet access.  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)  

If you are submitting additional information, such as transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  Mailing Address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

For questions concerning this recruitment, please contact: Hazel Day at 410-841-5840 or hazel.day@maryland.gov

 TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.