OFFICE SECRETARY III
|Department||OPD Involuntary Institutionalization Services|
|Date Opened||6/4/2019 11:59:00 PM|
|Filing Deadline||6/18/2019 11:59:00 PM|
|Salary||$14.98 - $16.06 per hour|
|HR Analyst||Saundra Sheed|
The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants. The agency’s vision is Justice, Fairness and Dignity for all. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.
The Office of the Public Defender is seeking detailed oriented applicants with legal secretarial experience who are familiar with legal terminology and possess excellent organizational and writing skills, as well as, problem solving skills and significant customer service experience with the ability to work independently. We are looking for someone who knows how to create/format pleadings, motions and discovery documents.
The Contractual Office Secretary III will be responsible for providing secretarial support to the attorneys assigned to our Mental Health Division at Spring Grove State Hospital. The Contractual Office Secretary III vacancy is located at (Spring Grove Hospital, 55 Wade Avenue, Tuerk Building, Catonsville, MD 21228). The Mental Health Division represents defendants in cases of involuntary commitment and cases where an individual’s mental health condition is at issue for the defense of criminal charges. This position involves significant client contact with indigent defendants and their families to provide and gather information over the phone and at times, in person, at public and private psychiatric hospitals and facilities. Travel to satellite offices at Springfield Hospital and Clifton T. Perkins, and the main office in Towson, Maryland may be required.
LOCATION OF POSITION
The Contractual Office Secretary III will be responsible for providing secretarial support to the attorneys assigned to our Mental Health Division at Springfield State Hospital.
Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)
Process Discovery and Body Worn Camera Footage
Process and Distribute incoming mail and correspondence
Schedules meetings and interviews as requested by attorneys and management
Type client correspondence
Create/modify reports and documents as requested by staff attorneys or administrative staff
Makes photocopies, faxes documents and performs other clerical functions
Update Prolaw Database with client information
Assist with the preparation of client files
Files papers and documents into appropriate client files
File client correspondence
Maintain important and confidential records, schedules, expense accounts and office supplies
Maintain Office Equipment
Perform other duties as assigned
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task. Highly proficient in Google Apps, Microsoft Word, Excel and Outlook. Excellent oral and written communication skills. Working knowledge and or experience with MDEC. Familiarity with electronic medical records a plus.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Ability to lift 20 lbs. or more.
Applicants who meet the minimum qualifications will be admitted to the examination for this classification. Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.
The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
Online Applications Preferred. Please fax all paper applications and questionnaires to (410) 333-2260.
Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8497, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
A paper copy of the MD State application form and questionnaire can be downloaded from the link below.
As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.