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OFFICE SECRETARY III - CONTRACTUAL

LAND AND MATERIALS ADMINISTRATION

Recruitment #19-001362-0051

Introduction

This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.  

Please note that contractual positions do not offer the same State benefits as permanent positions.

GRADE

10

LOCATION OF POSITION

Maryland Department of the Environment

Land and Materials Administration

1800 Washington Blvd.

Baltimore, MD 21230

Main Purpose of Job

The main purpose of this position is to provide administrative support to the Program Manager and staff of the Lead Poisoning Prevention Program (LPPP).

The incumbent in this position will be responsible for a variety of administrative, secretarial, and clerical duties, including proofreading, correcting, tracking, preparing, and mailing correspondence, as well as picking up and distributing the programs mail.

The incumbent of this position maintains various tracking systems for expenditures, mail, correspondence and special projects; coordinates meetings; handles and properly directs telephone calls from internal and external stakeholders; and tracks and orders necessary program supplies. This position is also responsible for processing PIA requests for the program.

Responsibilities also include managing fleet related duties for the program. This position is also expected to modify procedures as necessary to enhance Program efficiency and to assist in meeting the goals and objectives of the Program and the department.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:
 
  • Experience with processing requests for the Public Information Act (PIA);
  • Experience with Fleet Management;
  • Experience with a multi-line phone system;
  • Experience with Microsoft Office (Word, Excel).

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. 

The MD Department of the Environment does not sponsor individuals in the application of the H-1B Visa.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

It is STRONGLY preferred that you apply online; however, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and reference number on any documentation to ensure timely processing.

Completed applications, required documentation, and any required addendums may be mailed to:

Peggie Jefferson

Recruitment and Examination Division

Office of Human Resources

1800 Washington Blvd. 

Baltimore, MD 21230

MDE Reference Number:  19-001362-0051

410-537-3879/email: peggie.jefferson@maryland.gov/Fax:410-537-3966

TTY Users: call via Maryland Relay

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.