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OFFICE SECRETARY III

Weights and Measures Unit

Recruitment #19-001362-0052

GRADE

10

LOCATION OF POSITION

Maryland Department of Agriculture Headquarters

50 Harry S. Truman Parkway, Annapolis, MD 21401

Main Purpose of Job

To provide a highly skilled and versatile secretarial service for a highly technical law enforcement program. Services are provided to the program as a whole and assistance is provided to the program Chief and Assistant Chiefs, and occasionally the Field Supervisors.

POSITION DUTIES

Responsible under Section 11-204.7 Agriculture Article, Annotated Code of Maryland for data entry of: (A) Firms, (B) Weighing and measuring devices and (C) Fees into the weights and measures database. Issues registration applications and certificates for the device registration program. Makes corrections, additions and deletions to active accounts. Handles queries from the field staff and general public pertaining to the registration program.

Review and research investigative reports, inspection reports and other written documents. All incoming reports are data entered into the computer.

Types letters, memoranda and other written communications or documents. The correspondence is generally directed to manufactures, retailers, staff members and various other persons. The material typed is generally highly technical in nature and often confidential.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of experience using Microsoft SQL Server

One year of experience using Microsoft Office Suite (Word, Excel, Access)

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY preferred, however paper applications will be accepted from candidates who may not have internet access.  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)  

If you are submitting additional information, such as transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  Mailing Address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.

For questions concerning this recruitment, please contact: Hazel Day at 410-841-5840 or hazel.day@maryland.gov

TTY Users: call via Maryland Relay