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OFFICE SECRETARY III

Recruitment #19-001362-0067

Introduction

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. All candidates must meet the minimum qualifications during the time of applying. Applicants in pool will remain active for one year and be considered as openings occur.

GRADE

10

LOCATION OF POSITION

10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031

POSITION DUTIES

This position is the direct assistant to the OSH Compliance Officer Supervisor providing administrative support in the MOSH Region III Office for the staff of OSH Compliance Officers by overseeing the day-to-day comprehensive administrative support and daily regional operations.

Oversee day-to-day administrative management of regional office by organizing office operations and procedures; controlling correspondence, organizing and scheduling informal conferences, regional staff meetings, maintaining employee work and inspection schedules, and records management.

Responsible for researching and compiling data for the timely processing and dissemination of statistical regional reports, operational regional reports, tables, timelines, and work-flow charts to senior level management.

Provides and/or oversees provision of staff support to the regional office, to include handling walk-in and telephone interactions, maintaining electronic calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, composing correspondence to include letters, memorandums, faxes, e-mails, maintain and/or create regional databases, proofread inspection reports and other material for accuracy, process purchase requisitions, maintain regional filing system, review, audit, and approve in the absence of supervisor monthly FARS and biweekly timesheets, and expense vouchers, maintain sick leave report and recommend counseling when needed as required by departmental policy, and handling day-to-day problems and situations as they arise. 

Maintain confidential information related to the Performance Planning & Evaluation Program (PEP) for the OSH Compliance Officer Supervisor used during the employee performance reviews.

Promote the execution and delivery of policies, procedures, and program practices to compliance staff; and when deemed necessary interpret and communicate work procedures and policies.

Performs other duties as assigned by management to include but not limited to:

• Providing assistance with the processing of Maryland Public Information Act requests.

• Processing citation and notification of penalty documents for approval of Assistant Commissioner and dissemination to employers

•Providing front desk coverage.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience working with computers and software, such as Microsoft Office

Experience entering data into a database system

Experience providing customer service in-person and via telephone

Experience handling confidential information

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to chevelle.wise@maryland.gov or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

MDOL Office of Human Resources
Attn: 19-001362-0067 (Office Secretary III) CW
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor, is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.