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OFFICE SECRETARY III

CONTRACTUAL POSITION

Recruitment #19-001362-0082

GRADE

10

LOCATION OF POSITION

Department of Juvenile Services  

Region VI-Metro Region

7300 Calhoun Place, Suite 500

Rockville, MD 20850

Main Purpose of Job

Provide administrative secretarial services to the staff and County Supervisor assigned to the Montgomery County Office. The Office Secretary III is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

POSITION DUTIES

The Office Secretary III position maintains confidential documents, answers and screens telephone calls and greets clients and provides information to callers and visitors.  The incumbent will coordinate and maintain daily schedules for staff and appointments.  Additionally, the position will input data entry in ASSIST of police reports and other statistical data.  The incumbent will maintain adequate inventory of office supplies use FMIS system to order and receive shipment of office supplies and equipment for staff.  The incumbent will type court documents, correspondence and reports, process incoming and outgoing mail and perform other standard office procedures necessary.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

1. At least one year experience performing secretarial duties for a senior level administrator or executive

2. At least one year experience working with Microsoft Office Suite

3. At least one year experience  inputting data in FMIS, ASSIST or METS

4. Experience coordinating and planning meetings and event

5. Strong written and oral communication skills

6. Ability to prioritize and multi-task effectively

7. Strong time management, priority setting and problem-solving skills.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.   All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related experience and education.  Applicants who meet the Minimum Qualifications will be placed on the eligible list categorized as QUALIFIED, BETTER QUALIFIED OR BEST QUALIFIED. Candidates shall be certified to the eligible list for a period of one year.   This list will be used by the DJS hiring agency to select employees.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online application process is strongly urged.  TTY Users: call via Maryland Relay

You must possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination or assessment, you may participate in the examination/assessment process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination/assessment.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time you spent in such activity.  You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.  This evaluation must be uploaded/submitted with your application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Resumes may not be submitted in lieu of completing the employment application.  

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies. 

Should additional information regarding this recruitment be required, please contact Ms. Karen Badostain at the address and/or telephone number below:

Department of Juvenile Services
Region VI-Metro Region
7300 Calhoun Place, Suite 500
Rockville, MD 20850

301-610-8502 
 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

 

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.