OFFICE SECRETARY III
|Department||OPD Appellate and Inmate Services|
|Date Opened||11/25/2019 11:59:00 PM|
|Filing Deadline||2/7/2020 11:59:00 PM|
|Salary||$15.38 - $16.50 per hour|
|HR Analyst||Janynee Covington|
The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants. The agency’s vision is Justice, Fairness and Dignity for all. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.
The Office of the Public Defender is seeking detailed oriented applicants with legal secretarial experience who are familiar with legal terminology and possess excellent organizational and writing skills, as well as, problem solving skills and significant customer service experience with the ability to work independently.
The Contractual Office Secretary III will be responsible for providing secretarial support to the attorneys assigned to our Post Conviction Defenders Division located at 217 E. Redwood Street, #1020, Baltimore, MD 21202. This position involves some client contact with indigent defendants and their families to provide and gather information over the phone and at times, in person. Bilingual applicants are encouraged to apply.
LOCATION OF POSITION
Main Purpose of Job
*Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)
*Process and Distribute incoming mail and correspondence
*Type client correspondence
*Create/modify reports and documents as requested by staff attorneys or administrative staff
*Makes photocopies, faxes documents and performs other clerical functions
*Update Prolaw Database with client information
*Assist with the preparation of client files
*Files papers and documents into appropriate client files
*File client correspondence
*Maintain Office Equipment
*Perform other duties as assigned
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task. Highly proficient in Microsoft Word, Excel and Outlook. Excellent oral and written communication skills. Working knowledge and or experience with MDEC.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Applicants who meet the minimum qualifications will be admitted to the examination for this classification. Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.
The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.
Online Applications Preferred. Please fax all paper applications and questionnaires to (410) 333-2260.
Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
A paper copy of the MD State application form and questionnaire can be downloaded from the link below.
As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.