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OFFICE CLERK II

ECI Mailroom Clerk

Recruitment #19-001375-0030

GRADE

07

LOCATION OF POSITION

Eastern Correctional Institution

30420 Revells Neck Road

Westover, Maryland 21890

Main Purpose of Job

To perform numerous functions to enhance the operation of the mailroom, including the processing of mail for approximately 1940 inmates in addition to departmental mail and provide other clerical duties where needed as required by the appointing authority.

POSITION DUTIES

  • Look up all inmate mail previously out to Custody or court.
  • Sort inmate request slips by department.
  • Sort, prepare and weigh – place proper postage or certified, overweight and oversized mail. Log all incoming legal mail.
  • Sort institutional mail and forward to appropriate department.
  • Withhold mail where contraband is found.
  • Write receipts for all incoming for inmates; prepare 30 day hold on checks when needed.
  • Use OCMS to locate inmates.    
  • Assist in the operation of the switchboard.
  • Other duties as necessary

MINIMUM QUALIFICATIONS

Education:   Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment. 

Notes:  

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The following qualification is preferred, not required:

  • Experience using (OBSCIS) Offender Base State Correctional Information System.
  • Experience sorting and distributing mail.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to:

Department of Budget and Management, Recruitment and Examination Division

301 W. Preston St. Rm. 608

Baltimore, MD 21201

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact Chris Langley @ 410-767-4911

Email: Chris.Langley@maryland.gov

MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.