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OFFICE SERVICES CLERK (CONTRACTUAL)

Recruitment #19-001376-0108

Introduction

This recruitment will be use to  fill vacancies state wide.Candidates must specify on their application which locations they are willing to work.

GRADE

8

LOCATION OF POSITION

*When completing the application, please select all locations in which you are willing to work.

 

Main Purpose of Job

The main purpose of this position is to provide general office clerical services to an operational/speialized field unit of the Division of Parole and Probation.

     

POSITION DUTIES

Uses standard desktop computer or word processing and spreadsheet software and peripheral equipment to produce correspondence, reports tables, etc., from rough drafts or corrected copies and edits grammar, punctuation and spelling. Distributes finalized documents, sometimes without prior supervisory review.

Answer telephones, screens calls, takes appropriate messages, schedules appointments, answer general questions regarding state employment and job openings and determines the degree of information allowed in relationship to state confidentiality laws.

Inputs accurate and complete data in OBSCIS II/DDAIS/OCMS informational systems in order to update offender records.

Assembles and completes a variety of reports, posts information to records and logs and maintains established files in a variety of formats including electronic files and databases.

Maintains important and confidential files, mailing lists, general files, procedural files, and open and closed case files.

Acts in absence of other clerical staff by leading or training other clerical staff; recommends formal training for other clerical employees. 

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing clerical duties.

Notes:

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

 2. Applicants may substitute education from an accredited college or university at the rate of thirty semester credit hours for one year of experience on a year-for-year basis for the required experience.

 3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the requires experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

To submit qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

HRSD-Recruitment & Examination

ATTN: Thomasine Johnson

300 E. Joppa Road Towson, Maryland 21286

For questions or more information, please call 410-339-4214.

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.