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ELECTION ADMINISTRATIVE ASSISTANT II

Recruitment #19-001485-0001

GRADE

9990

LOCATION OF POSITION

Baltimore City Board of Elections

417 E. Fayette St.

Baltimore, MD 21202

Main Purpose of Job

The main purpose of this position is to maintain a complete and accurate computerized voter registration system for Baltimore City; which permits all eligible voters to participate in the electoral process. Performing supervisory duties in the capacity of the Election process. To train and supervise current, new and temporary employees on the MDVOTERS registration system. In addition, maintain statistical records, handle maps for various precincts and districts, answering correspondence's from other agencies and the public.

POSITION DUTIES

Provides secretarial support to the Election Director, Election Deputy Director and other designated administrative staff;  Supervises Election Clerks and other support staff engaged in processing and maintaining voter records and applying election laws, rules and procedures to work problems; Trains Election Clerks and other support staff in the full range of specialized clerical work in a local election office; Recruits election officials needed to staff polling places, organizes required training sessions and implements and revises policies and procedures related to judge recruitment; Composes correspondence dealing with routine and occasionally complex subject matter; Maintains important or confidential records, including office records of employees’ work schedules, expense accounts and office supplies; Purchases and inventories supplies; Reviews reports and summarizes information to facilitate review by the Election Director or Deputy Election Director or other designated administrative staff; Compiles and maintains statistics; Accepts and processes candidate and committee filings; Answers inquiries regarding election procedures in person, by telephone, by email and U.S. mail; Registers voters at local election office and outside facilities, completes registration forms and assigns voter district and precinct; Assists in reprecincting by obtaining census information, researching appropriate boundary lines and markers, and checking and recommending potential polling locations; May supervise a particular area such as absentee ballots or change department; May assist in preparation of the annual budget; May develop and modify office procedures in order to facilitate work flow; May prepare election calendars; Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience applying election laws, rules and procedures in a local board of election office.

Notes:

1. Specialized clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of one year for each six months of the required election office experience. Specialized clerical experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures.

2. General clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of two years for each six months of the required election office experience. General clerical experience is defined as work performing a variety of clerical duties which are clear-cut and typically found in office settings, such as filing, copying, posting data and directing telephone calls.

3. College courses from an accredited college or university may be substituted for the required experience at the rate of 30 credit hours for one year of experience.

4. Additional experience applying election laws, rules and procedures in a local election office may be substituted for the required education on a year-for-year basis.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

-Data processing experience.

-Experience working in elections or a polling place.

-Experience with the Microsoft Office suite.

-Experience in customer service.

-Experience typing memorandums and correspondence.

SPECIAL REQUIREMENTS

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d).

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire by the closing date to:     

Board of Elections

Attn: Recruitment

151 West St. Suite 200

Annapolis, MD 21401

Information submitted after the closing date will not be added.  Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

If additional information is required, the preferred method is to upload.  If you are unable to upload, please email the requested information to chris.lohr@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the SBE Recruitment and Selection Division at 410-269-2859.

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-269-2859 or MD TTY Relay Service 1-800-735-2258.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.