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ADMINISTRATIVE SPECIALIST I

Recruitment #19-001755-0031

Introduction

Maryland Department of Planning (Planning) provides guidance, analysis, outreach, and support to ensure the State’s natural resources, built environment, and public assets are preserved and protected to achieve its goals for economic, community, and environmental vitality.

Planning sees Maryland cities, towns, and communities as attractive, vibrant places to live, work, play, and learn. Jurisdictions grow in ways that add value to the landscape and provide opportunity to new enterprises. Our natural, cultural, and historic resources are catalysts that strengthen and renew economic and community development. Planning’s actions will change Maryland for the better.

Local government - with its residents - invests time and resources in creating a vision for how they want their communities to look in the future. They are in the best position to achieve these local aspirations through comprehensive plans, ordinances, and local planning. Planning stands ready to share its’ full portfolio of professional staff, data resources, and programmatic assistance to help local governments achieve their vision

GRADE

10

LOCATION OF POSITION

201 Baptist Street Salisbury, MD  21801

POSITION DUTIES

The Administrative Specialist I assists in carrying out the activities of the Maryland Department of Planning’s Lower Eastern Shore Regional Office. This position supports the staff and the mission of the regional office, which is to provide planning and zoning technical assistance to five (5) counties and twenty-eight (28) municipalities in the Lower Eastern Shore region. The position is 20 hours per week.

This position coordinates the various State and local activities of the counties and municipalities in the Lower Eastern Shore (LES) region. The position is responsible for preparing and editing reports, correspondence, documents, tables, and charts for LES planning staff.

The position is also responsible for the preparation (log-in) and tracking of local government Clearinghouse, annexation, and water & sewer projects. This position maintains the database/Sharepoint lists of local government officials and other planning contacts including names, titles, addresses, telephone numbers, and email addresses for the LES Region. Mailing lists are supplemented by digital files of pre-printed mailing labels for the convenience of LES planning staff. These mailing lists are constantly updated and coordinated with the Maryland Department of Planning (MDP) Baltimore Office, as local staff, planning commission members, board of appeals members, and elected officials continually change. Mailing lists are also utilized for local notification of Statewide initiatives and workshops/conferences/public forums.
This position serves as receptionist for callers and customers to the LES office and greets and assists customers entering the office. This position communicates with the general public; business community; and city, county, and State officials in response to research and information requests and promotes a responsive and professional work environment.

This position schedules and reserves meeting rooms for regional and Statewide workshops and meetings and prepares letters of confirmation to our various stakeholders for those events.

This position requires good oral and written communication skills, excellent interpersonal skills, and the ability to multi-task.

In addition, this position maintains office equipment contracts and maintenance logs; keeps track of computer and office equipment inventory sheets; and is responsible for on-line ordering of LES office supplies.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: None

Notes:  

1. Candidates may substitute one year of experience in administrative or professional work for the required education, at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies  on a year-for-year basis for the required education.

DESIRED OR PREFERRED QUALIFICATIONS

Experience with Microsoft Word, PowerPoint, and Excel

Experience with Google Docs

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Successful candidates will be placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service needs to be provided before hire.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

The on-line application process is STRONGLY preferred. If you are not able to apply online, you may submit a paper application and supplemental questionnaire (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston St., Suite 608

Baltimore, MD 21201

Attn: For inquiries regarding this recruitment, please call Jesse Filamor 410-767-4921

Resumes will NOT be accepted in lieu of completing the on-line or paper application. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are also encouraged to apply.

TTY Users: call via Maryland Relay