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ADMINISTRATIVE SPECIALIST II

Recruitment #19-001756-0006

GRADE

11

LOCATION OF POSITION

10946 Golden West Drive, Ste 160,  Hunt Valley, MD 21031

Main Purpose of Job

This position provides administrative and technical assistance to the Training and Education and Outreach Programs within Maryland Occupational Safety and Health (MOSH), contributing to speaking engagements and in-house training, and assisting Outreach Supervisor with administrative duties concerning the trainees, and other training and education related administrative duties, etc. Support marketing efforts and organization duties in order to fulfill the mission of the agency to provide outreach and safety education to the public.

POSITION DUTIES

  • Ensure MOSH publications are adequately stocked and available for dissemination to field staff, satellite     offices and the general public. Set-up classrooms for training, fill audiovisual and publication requests.
  • Enter seminar registration confirmations, evaluations, and cancellations into the database. Prepares for seminar by gathering instruction materials and finalizing the overall details of the training course.
  • Assist trainers/instructors with updating and revising power point presentations for public viewing. 
  • Provide technical and administrative assistance to MOSH trainers/instructors during speaking engagements and in-house training.
  • Compose letters, memorandums and other correspondence for the supervisor’s signature.  This information may involve confidential material. 
  • Assists OSH CO Supervisor with administrative processes including but not limited to monitoring leave calendar and auditing biweekly and monthly timesheets and expense vouchers for accuracy, etc.
  • Maintain office coverage in the front office by receiving calls from public on course descriptions, dates offered, registration information, and general queries about services offered; and answer questions pertaining to the Outreach unit. Direct telephone inquiries to appropriate personnel; and greeting and directing visitors. Sending out email marketing campaigns, keeping track of the dates and deadlines associated with marketing initiatives. Performs other duties as assigned by management.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The selected candidate should be able to handle a wide variety of administrative duties; possess experience assisting with preparing reports, spreadsheets, special projects and summaries, scheduling meetings and/or events, reviewing, processing, and maintaining records and documentation; verifying information in accordance with policy, procedures, and regulations; entering data and demographics into databases; possess the ability to exercise independent judgment; possess strong interpersonal communication abilities; outstanding organizational skills; and possess the ability to multitask. 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

Answers to selective questionnaires must be reflective on the application.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email  to felicia.ransome@maryland.gov or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources
Attn: 19-001756-0006 Admin Spec II/ MOSH
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.